Hospital Materials Management Fluids Operative

Key Accountabilities

*(What are the main responsibilities of the role, against which performance is measured) This relates to all areas that relate to Materials Management, Direct and Non stock activity.*

Hospital Scan Order, Delivery and Put Away Operations

Fluid Scanning

· Accurate storeroom door bar code scan and every fluid carton demand capture (scanning)

· Housekeeping of each hospital store room – ensuring all cartons are neat and tidy, stored by product in a specific order, squared up, empty cartons removed, stored in earliest date order.

· Immediate reporting and producing bar codes for store room doors and fluid cartons where Eleanor labels are not present on doors and products.

· Reporting and removing of fluids that do not form part of the ward department agreed catalogue

· Liaising and making comment on your PDA when a fluid has reached \-30 days. To evidence you have spoken to the back office team and requested either a transfer or confirmation it will not expire.

· Taking full accountability for any expiry message and avoiding products expiring. Use of group WhatsApp and PDA to evidence action taken

· Responsibility for no overstocking within a department. Not amending PDA orders to increase levels beyond set PAR levels, unless advised in writing by back office team.

· Reporting to the back office team when your PDA is showing multiple products over the agreed PAR levels, whether it is your hospital site or not.

· Reporting any fluid carton damages and agreeing with back office for action to take

· Removing fluids with short expiry below – 7 days if not returning to department for a scan before fluid expires.

· Follow the agreed removal and disposal as set out by your Eleanors Operations Support Manager

· Storeroom decanting reported to hospital and Eleanors Operations Support Manager

Fluid Hospital Delivery

· Goods in – supporting delivery driver on entry to each hospital emergency store or agreed drop area.

· Checking off inbound delivery against warehouse manifest and reporting of any issues

· Breaking down warehouse fluid delivery cartons into department/zone specific order

· Reporting of any cartons not delivered to the Eleanor back office team

· Reporting of any ‘non labelled’ or incorrectly positioned labels on fluid cartons

· Delivery of fluids to each hospital ward department through correct PDA and delivery process.

Fluid Restocking

· Accurate storeroom door bar code scan and every fluid carton delivered (scanning)

· Housekeeping of each hospital storeroom – ensuring all cartons are neat and tidy, stored by product in a specific order, squared up, empty cartons removed, stored in earliest date order.

· Immediate reporting and producing bar codes for storeroom doors and fluid cartons where Eleanor labels are not present on doors and products.

· Reporting and removing of fluids that do not form part of the ward department agreed catalogue.

· Reporting of any fluids not delivered as part of the warehouse hospital store restock.

· Ensuring a stock transfer has been placed by the back office team where an order has any incorrect, damaged, or under delivered fluids. (Taking full responsibility)

· Ensuring any over delivered fluid cartons are returned or transferred to an emergency/other store following the advice of the back office team.

· Liaising and making comment on your PDA when a fluid has reached \-30 days. To evidence you have spoken to the back\-office team and requested either a transfer or confirmation it will not expire.

· Taking full accountability for any expiry message and avoiding products expiring. Use of group WhatsApp and PDA to evidence action taken

· Responsibility for no overstocking within a department. Not amending PDA orders or restock scans that increase levels beyond set PAR levels, unless advised in writing by back office team.

· Reporting to the back\-office team when your PDA is showing multiple products over the agreed PAR levels, whether it is your hospital site or not.

· Reporting any fluid carton damages and agreeing with back office for action to take

· Removing fluids with short expiry below – 7 days if not returning to department for a scan before fluid expires.

· Follow the agreed removal and disposal as set out by your Eleanors Operations Support Manager

· Storeroom decanting reported to hospital and Eleanors Operations Support Manager

Communications/Customer Support

· Communication of stock issues with Eleanor back\-office team, Operations Support Manager, ward management and senior clinical staff

· Promoting ward staff to contact service helpdesk

· Resolution of department problems / queries

· All other reasonable requests as made by the Operations Support Manager

· Have knowledge of ward department catalogues and fluid PAR levels

· Look to obtain a basic understanding on the purpose of fluids

· Par reports and recommendations in line with service level agreement

· Have knowledge and self\-ability to order products on Trust systems

· Comply with all on site Health \& Safety requirements

· Ensure company and Trust policies are adhered to

· Support all other MM Trusts (Hospitals in London) as and when requested.

Pay: From £12,000\.00 per year

Work Location: In person

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