Finance & Operations Coordinator

About Us

emesen is an independent project management and cost management consultancy with offices in Bristol and Cardiff. We work across a wide range of construction and property projects, providing practical, commercially focused advice to our clients.

As our business continues to grow, we are looking for a proactive and highly organised Finance \& Operations Coordinator to support our Finance, Operations, HR and Compliance activities. This is a varied role offering the opportunity to become a key part of a growing consultancy and contribute to the day\-to\-day success of the business.

For part\-time applicants, availability on Tuesday, Wednesday and Thursday would be advantageous.

Job Overview

This role combines finance administration with wider business support responsibilities. The successful candidate will take ownership of routine finance processes whilst supporting the smooth operation of the business across multiple functions.

The ideal candidate will have excellent attention to detail, strong organisational skills and experience using Xero. We welcome applications from candidates with AAT qualifications, as well as qualified\-by\-experience candidates with relevant finance administration experience.

Key Responsibilities

Finance

• Manage purchase ledger activities, including processing supplier invoices and reconciling statements.


• Maintain accurate financial records using Xero.


• Raise client invoices and support credit control activities.


• Assist with payment runs and bank reconciliations.


• Support month\-end reporting and management information.


• Liaise with external accountants and advisors as required.


• Process staff expenses and maintain accurate financial records.

Operations \& Administration

• Manage correspondence, emails and general business administration.


• Organise and maintain digital records and company documentation.


• Coordinate meetings, appointments and office administration activities.


• Support operational processes across the business.


• Assist with supplier and facilities administration.

HR Support

• Assist with onboarding documentation and maintaining employee records.


• Coordinate training records, professional memberships and staff communications.


• Support recruitment and general HR administration activities.

Compliance Support

• Maintain company records and compliance documentation.


• Assist with insurance renewals and statutory record keeping.


• Support internal compliance processes and quality management systems.


• Maintain training, certification and accreditation records.

Requirements

Essential

• Experience in a finance administration, accounts assistant, bookkeeping or business support role.


• Experience using Xero.


• Purchase ledger experience.


• Strong Microsoft Office skills, particularly Excel, Word and Outlook.


• Excellent attention to detail and accuracy.


• Strong organisational and time management skills.


• Ability to work independently and manage multiple priorities.


• Professional and confident communication skills.

Desirable

• AAT Level 3 qualification or above.


• Experience within a consultancy, professional services or construction environment.


• Experience supporting HR or compliance functions.


• Payroll experience.


• AAT Level 4 qualification.

We Will Also Consider

Qualified\-by\-experience candidates with demonstrable experience of:

• Xero.


• Purchase ledger management.


• Finance administration in a similar role.

Why Join Us?

• Competitive salary.


• Company pension.


• Private medical insurance.


• Life insurance.


• Company events.


• Sick pay.


• Opportunity to develop your skills across multiple business functions.


• A supportive and collaborative team environment.


• Opportunity to grow with an expanding consultancy.

Experience

• Finance administration, bookkeeping or business support: 3 years (preferred)

Work Authorisation

• United Kingdom (required)

Pay: £25,500\.00\-£35,000\.00 per year

Benefits:

• Company pension


• Private medical insurance


• Sick pay

Application question(s):

• Do you have experience using Xero?


• Do you have experience processing supplier invoices and managing a purchase ledger?


• Are you seeking full\-time or part\-time employment?


• If applying part\-time, which days are you available to work?


• Do you hold an AAT qualification (or are you currently studying towards one)?

Work Location: Hybrid remote in Bristol BS1 5TB

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