Finance & HR Coordinator (Mandarin & English Speaking)
QNAP (Quality Network Appliance Provider) specialises in storage, networking, and smart video innovations. With in\-house software and hardware R\&D and our own production lines, we deliver advanced technology solutions, including Cloud NAS, to build new tech ecosystems through software subscriptions and diverse service channels.
About the Role
We are looking for a proactive and detail\-oriented Finance \& HR Coordinator who is fluent in both Mandarin and English to join our UK team.
This is a diverse, hands\-on role covering both finance and HR functions, ideal for someone who enjoys working across multiple areas and taking ownership of day\-to\-day operations in a fast\-paced environment.
As a key member of the UK team, you will play an important role in supporting financial and HR operations, helping to ensure the business runs smoothly while maintaining compliance with both local requirements and group standards.
Key Responsibilities
Finance Support
- Process purchase invoices and arrange payments
- Monitor accounts receivable and credit control activities
- Manage account reconciliations and maintain accurate financial records
- Support month\-end close and assist with preparation of management accounts, including basic analysis
- Assist with compliance activities including VAT returns, statutory filings, and audit preparation, in collaboration with external accountants
- Process employee expenses and ensure accurate posting in internal systems
- Coordinate and complete tasks assigned by headquarters
- Respond to finance\-related queries from internal stakeholders and external parties
- Assist with monthly payroll preparation, including data collection and validation
- Liaise with external payroll provider to ensure timely and accurate processing
- Maintain payroll\-related documentation confidentially and securely
- Support compliance with UK statutory requirements
- Coordinate recruitment processes, including interview scheduling
- Prepare employment documentation and maintain employee records
- Support onboarding and induction activities
- Maintain HR systems and ensure data accuracy and confidentiality
- Assist with training coordination and internal communications
- Arrange employee engagement activities
- Provide general HR administrative support and respond to employee queries
- Carry out ad hoc tasks and assignments as instructed by headquarters
- Support office administration and facilities maintenance
- Provide cross\-functional administrative support as required
- Assist with ad hoc tasks to support business operations
Essential
- Previous experience in a finance, accounts, or HR administrative role
- Fluent in Mandarin and English (both spoken and written), required for communication with internal teams, customers and overseas headquarters
- Strong organisational and multitasking skills with the ability to meet deadlines (e.g. month\-end / payroll)
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience handling confidential information
- Good communication skills and a proactive approach
- High attention to detail
- Ability to work independently and take initiative
- The right to work in the UK is required
- A degree in Accounting, Finance or a related field
- Experience using ERP systems (e.g. Oracle)
- Additional leave
- Casual dress
- Company events
- Cycle to work scheme
- Discounted or free food
- Free parking
- On\-site parking
- Private dental insurance
- Private medical insurance
- Referral programme
- Swindon SN3: reliably commute or plan to relocate before starting work (required)
- Accounting and Finance: 1 year (required)
- HR: 1 year (preferred)
- Mandarin (required)
- United Kingdom (required)
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