Finance and Administration Assistant

Change the World with Exotopic

Role: Finance and Administration Assistant

Location: Glasgow, Scotland

Start Date: ASAP

Hours: Part time (16 hours a week. 10am to 2pm for 4 days)

Compensation: £30 \- £35k perannumpro rata

Key Words: Finance; Administration

Criteria:

· Right to work in the UK.

· Minimum two years’ experience in similar role.

· Strong organisational skills.

· Excellent communicator.

· Proficient IT skills (MS office)

· Diligent and details orientated.

· Bookkeeping experience.

Job Description:

We are seeking a Finance and Administration Assistant to join our growing team. This is an office\-based role with the opportunity to choose core hours and ideally suited for a professional looking for a part\-time position. Your primary role will be to support the Finance Manager in the following tasks:

· Compliance and Legal – Framework Compliance, NDAs and contract filing

· Contract/Project Administration

· Finance – Raising Purchase Orders, checking and logging invoices on Xero

· Office Management – Utilities, business rates, insurance, rent

· Managing company inventory and promotional stock

· HR – BPSS and Security Clearances

· HR – Company policies

· Health and Safey Compliance

· Support team members on providing various information and documentation

· Perform miscellaneous duties as requested

Company Profile:

Exotopic is a UK‑based consultancy and engineering company operating at the intersection of advanced technology, national capability and real‑world delivery. We work across the space, quantum, defence, security and adjacent deep‑tech sectors, supporting organisations to take complex technologies from concept through to operational use.

Our work spans business acceleration, engineering, systems design, regulation, commercialisation and programme delivery, with a particular focus on high‑assurance and mission‑critical environments. Exotopic frequently operates at early‑ and mid‑stage programme maturity, helping customers solve technically challenging problems where requirements are evolving and constraints are real.

We are a small, fast‑growing company with a strongly hands‑on, problem‑led culture. Team members are trusted to take ownership, exercise sound judgement and deliver tangible outcomes, while working collaboratively and with discipline in secure and regulated contexts.

Strictly No Agencies

Pay: £30,000\.00\-£35,000\.00 per year

Benefits:

• Casual dress


• Company events


• Company pension

• Do you have an experience using Xero?


• Earliest possible start date?

• Finance and Administration: 2 years (required)

• United Kingdom (required)

• Glasgow, Glasgow (required)

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