Finance Administrator (Part-Time)

Post: Admin and Finance Assistant

Responsible to: Finance Manager

Hours: 14\-16 hours per week (4\-5 days per week to be worked flexibly)

Pay rate: £13\.15 per hour

Location: Garwood, South Croydon (working across all sites)

Start Date: ASAP

The Garwood Foundation provides a range of exemplary education and care services to people living with disabilities, primarily in the Croydon, Sutton and Bromley areas. We run the Rutherford School for students who have Profound and Multiple Learning Difficulties, the Bramley Hill Day Centre, Jean Garwood House Care Home. We are funded through local authority grants and contracts, by community and trust fundraising, and by three charity shops (retail).

We are looking for an Admin and Finance Assistant to support our Finance Manager, with Accounts Payable (AP) and Accounts Receivable (AR) as the main priorities of the role.

The main responsibilities of the Admin and Finance Assistant are to manage and support the timely processing of Accounts Payable and Accounts Receivable, including processing supplier and other payments, raising and following up invoices, maintaining accurate financial records, and liaising with suppliers and local authorities to resolve queries and ensure payments are made and received on time. The postholder may also support other administrative aspects of Finance, HR and the wider organisation.

To be successful as an Admin and Finance Assistant, it would be helpful if you have knowledge and/or experience of bookkeeping and accounting principles and a working knowledge of accounting software. If not, we would also consider applications from people with integrity, competency with numerical data, good organisational skills and a willingness to learn quickly. We use Xero accounting software at the Garwood Foundation.

This role is part\-time (14\-16 hrs), office based, and may suit someone who wishes to work 4hrs a day, four days a week or 5 hours a day, 3 days a week.

Key Responsibilities:

· Further administrative support in Finance and HR (including payroll).

· Filing.

· Suggesting improvements in accuracy, efficiency, and reducing costs.

· Collecting and reviewing data for reports.

· Bank reconciliations.

· Data entry using Dext.

· Data entry onto Xero.

Other Finance and Administration:

· Allocate and record receipts accurately and maintain up\-to\-date debtor records.

· Monitor outstanding receivables and escalate overdue balances or unresolved queries as appropriate.

· Liaise with local authorities and other customers/funders regarding invoices, remittances, queries, and outstanding balances to ensure payments are received on time.

· Create, send, and follow up on invoices to ensure timely payment.

· Maintain accurate sales/purchase ledger records and support the Finance Manager with payment runs.

· Monitor outstanding supplier/customer invoices and payment due dates, escalating issues where necessary.

· Liaise with customers/suppliers to resolve invoice and payment queries and ensure timely payment.

General Duties:

· Maintain confidentiality and handle sensitive information with professionalism.

· Ensure all tasks are carried out with attention to detail and in a timely manner.

· Demonstrate Garwood’s values in all interactions and work (we are inclusive, we celebrate, we are progressive, we listen).

The duties and responsibilities outlined above are not exhaustive. The postholder may be required to undertake additional tasks and responsibilities, as reasonably required, in line with the needs to organisation and the evolving nature of the role.

Admin and Finance Assistant (Essential and Desirable):

· Knowledge of Xero accounting software – D

· Knowledge of MS Excel \- E

· Knowledge and experience of bookkeeping – D

· Knowledge of Dext \- D

· Good organizational skills \- E

· Strong analytical skills \- E

· Meticulous \- E

· Excellent time management skills – E

What We Offer

· A meaningful role with the chance to make a real difference.

· Working with like\-minded individuals.

· A supportive and inclusive environment.

· Ongoing training and development opportunities.

· 25 days holiday exclusive of bank holidays and a company pension.

The vacancy advertised is subject to receiving two satisfactory references and an enhanced DBS. Garwood is committed to safeguarding and promoting the welfare of their service users and expects all staff to share this commitment. We are an equal opportunities employer. References and DBS Disclosure will be required for the successful applicant. Photographic identification, evidence of right to work in the UK and certificates of any relevant qualifications will need to be provided at interview stage

We look forward to receiving your application!

\*Please note due to high volume of applicants, it may not always be possible to respond to each person. If you do not hear from us within 4 weeks of applying, please assume to be unsuccessful. \*

Please send your CV to: human.resources@garwoodfoundation.org.uk

Job Types: Part\-time, Permanent

Pay: £13\.15 per hour

Benefits:

• Company pension

• Do you have the relevant right to work in the UK?


• Do you have experience and /or knowledge of Xero accounting software?

• bookeeping: 1 year (preferred)

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