FA-26032-PROCUREMENT OFFICER

Description
Permanent contract \| Belval \|

Are you passionate about research? So are we! Come and join us

The Luxembourg Institute of Science and Technology (LIST) is a leading Research and Technology Organisation (RTO) that drives innovation for the economy and society in Luxembourg and beyond. With cutting\-edge expertise in Natural, Built, Industrial environments, Space, AI, Security and defence technologies. LIST bridges scientific excellence and applied research to design solutions that address real\-world challenges and create positive impact.

Do you want to know more about LIST? Check our website

How will you contribute?

You will be mainly in charge of:

• Processing purchase requests and placing purchase orders with suitable suppliers while ensuring compliance with LIST internal procedures and procurement rules.


• Identifying appropriate suppliers and requesting quotations within the defined scope.


• Analyzing purchase requests, quotations and proposed contracts to ensure conformity and quality of suppliers.


• Ensuring follow‑up of purchase requests and orders, including coordination with suppliers and management of delivery delays or rescheduling.


• Maintaining professional relationships with internal stakeholders and external suppliers.


• Acting as a key contact point for LIST employees on procurement matters and providing guidance on purchasing procedures and policies.


• Contacting suppliers proactively, requesting quotations, and challenging offers on price, lead time, and conditions.


• Identifying opportunities to consolidate spend or improve sourcing strategies.


• Contributing to the improvement of procurement procedures, systems and internal practices.


• Exploring and proposing the use of digital tools, automation, and AI\-assisted solutions to improve procurement efficiency.

Education

• Bachelor's degree (Bac\+3\) in procurement, business administration, supply chain management, information systems, or equivalent

• 1 to 3 years of experience in a procurement, purchasing, or supply chain role; a relevant internship in a structured purchasing environment may be considered for strong junior profiles

• Understanding of the end\-to\-end purchasing process.


• Proficiency in advanced office software and digital sourcing platforms


• Demonstrated interest in emerging technologies, process automation and AI applied to procurement (market intelligence tools, supplier data analysis, etc.)


• Ability to extract and analyze data from an ERP system to produce reports or cost analyses

• Strong organizational and prioritization skills


• Customer‑oriented mindset and service approach


• Excellent communication and interpersonal skills with internal and external stakeholders


• Proactive attitude and ability to suggest improvements to processes


• Ability to work autonomously with limited supervision and handle sensitive information

• Fluent in English and French (working languages at LIST); any additional language is a plus

• An organization with a passion for impact and strong RDI partnerships in Luxembourg and Europe that works on responsible and independent research projects


• Sustainable by design, empowering our belief that we play an essential role in paving the way to a green society


• Innovative infrastructures and exceptional labs occupying more than 5,000 square meters, including innovations in all that we do


• An environment encouraging curiosity, innovation and entrepreneurship in all areas


• Personalized learning programme to foster our staff’s soft and technical skills


• Multicultural and international work environment with more than 60 nationalities represented in our workforce


• Diverse and inclusive work environment empowering our people to fulfill their personal and professional ambitions


• Gender\-friendly environment with multiple actions to attract, develop and retain women in science


• 32 days’ paid annual leave, 11 public holidays, 13\-month salary, statutory health insurance


• Flexible working hours, home working policy (not remote) and access to Digital lunch vouchers

Your application must include:

• A motivation letter oriented towards the position and detailing your experience


• A CV with contact details

Application procedure and conditions

We kindly request applicants to provide their nationality for statistical purposes only, as part of our commitment to promoting diversity and ensuring equal opportunities in our workforce. This information will be kept confidential and will not be used for any discriminatory purposes.

LIST is dedicated to maintaining an inclusive work environment and is an equal opportunity employer. We are committed to attracting, hiring, and retaining a diverse workforce. All applicants will be considered for employment without discrimination based on national origin, race, ethnicity, gender, sexual orientation, gender identity, marital status, religion, age, or disability.

Applications will be continuously reviewed until the position is filled. An assessment committee will thoroughly evaluate applications, adhering to guidelines designed to ensure equal opportunities. The primary criteria for selection will be the alignment of the applicant's existing skills and expertise with the requirements mentioned above.

As part of our recruitment process, the selected candidate might be subject to a background check in accordance with applicable laws and institutional policies.

For the purposes of the position and in accordance with applicable legislation, the successful candidate may be requested to provide a recent criminal record certificate

*"This position offers a gross monthly salary between €5043 and €6586 (index 992,24\), paid over 13 months (€65559–€85620 annually) based on full\-time employment. The final salary offer within this range will be determined based on the candidate's overall profile, qualifications and professional experience.*

*LIST also supports employees’ long\-term professional development through opportunities to grow in responsibilities, expertise, and career path over time”*

Languages English French Education Bachelor Experience 1\+ years

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