EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

Position

Bvlgari, within its Leather Goods \& Accessories Business Unit based in Florence , is looking for an *Executive Assistant to the Managing Director* to provide high\-quality executive, administrative and organizational support, ensuring the smooth and efficient management of day\-to\-day activities and office operations.

The role acts as a trusted point of coordination for Managing Director’s agenda, communications, meetings, travel, documentation and information flows, ensuring accuracy, confidentiality, timely follow\-up and a high standard of executive support across global and cross\-functional interactions.

Job responsibilities

• Provide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, support to department colleagues, and assistance with specific project;


• Handle and distribute confidential materials with the highest level of discretion, ensuring controlled access, accurate filing and appropriate treatment of sensitive information;


• Ensure the coordination of all activities and communication with the Business Unit and with other departments;


• Liaise with LVMH relevant departments to ensure a smooth flow of data and information;


• Keep and manage diaries, with a high level of autonomy and priority setting, liaising with other departments to set routine and on\-request meetings;


• Arrange meetings, creating agenda proposals, preparing support presentations, booking rooms and conference facilities and supervising all organizational aspects;


• Liaise with and provide assistance to department colleagues on specific special projects;


• Organize business travel in coordination with colleagues, Group functions and external agencies, including finalizing schedules, collecting relevant support documents, selecting and reserving flights, and ensuring hotel bookings;


• Produce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records;


• Manage telephone and email enquiries with professionalism and discretion, ensuring appropriate feedback, follow\-up and escalation when needed;


• Manage travel requests and expense reports through the appropriate systems, ensuring timely processing, cost monitoring and compliance with applicable travel and expense policies.


• Provide organizational and administrative support to the Creative Director, including agenda management, travel arrangements and expense management;


• Coordinate the organization of Product \& Collection Meetings, ensuring effective planning, preparation and smooth execution.

Profile

Technical skills

• Bachelor’s degree in Business Administration, Economics, Management, Languages, Communication, or a related field.


• 3\-5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives in an international and dynamic environment.


• Travel Management \& expense management system \- e.g. SAP Concur.


• Advanced IT Applications / Microsoft 365 — Outlook, PowerPoint, Excel, Word, Teams, SharePoint.


• Fluency in both Italian and English, written and spoken.

• High level of discretion, trustworthiness and confidentiality.


• Strong organizational skills, accuracy and attention to detail.


• Proactivity, anticipation and ability to work with autonomy.


• Excellent communication skills, with tact, diplomacy and professional presence.


• Flexibility, adaptability and ability to manage multiple priorities in a dynamic executive environment.

Bvlgari was founded in the heart of Rome in 1884\. Over the decades, the Brand has established a worldwide reputation as magnificent Roman High Jeweler and icon of Italian art of living.

Through a pioneering vision, the company’s international success has evolved into a global and diversified luxury purveyor of products and services, ranging from fine jewels and high\-end watches to accessories and perfumes, and featuring an extended network of boutiques and hotels.

Demonstrated through its numerous philanthropic partnerships, Bvlgari deeply believes in innovating the present for a sustainable future through its commitment to Social \& Environmental Responsibility and giving back – to nature and to the community. In 2024 the Maison announced the creation of *Fondazione Bvlgari* , reinforcing its devotion to building a meaningful tomorrow through care, generosity and long\-term dedication.

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