Event Rental Office Coordinator – Sound & Lighting Production

We are a busy and growing sound, lighting and event production rental company looking for an experienced Event Rental Office Coordinator to join our team.

We are ideally looking for someone who already has experience working within the event production, equipment rental or event hire industry and understands the fast\-paced nature of event bookings, equipment hire and production schedules.

The Role

You will be an important part of the day\-to\-day running of the office, working closely with our clients, production team, warehouse and suppliers to ensure events and equipment hires run smoothly from initial enquiry through to completion.

Your responsibilities will include:

• Managing incoming event and equipment rental enquiries


• Preparing quotes and booking equipment


• Liaising with clients regarding their event requirements


• Coordinating equipment collections, deliveries and returns


• Communicating with warehouse and production staff


• Managing booking schedules and availability


• Preparing hire paperwork, invoices and other documentation


• Following up enquiries and maintaining good client relationships


• General office administration and organisation


• Helping to ensure all bookings are accurately entered and kept up to date

We are looking for someone who has previous experience within the event rental, production, AV, sound, lighting or equipment hire industry.

Ideally, you will also have:

• Experience using RMS / rental management software, preferably current RMS


• A good understanding of equipment rental and event production


• Experience dealing directly with customers and event companies


• Excellent organisational and communication skills


• The ability to manage multiple bookings and deadlines at the same time


• Good computer skills and attention to detail


• A professional, friendly and confident telephone manner


• The ability to work independently while being part of a busy team

Experience with Current RMS would be a significant advantage, along with knowledge of sound, lighting, AV or event production equipment.

Experience working for an event hire, AV rental or production company is highly desirable.

About You

You will be organised, proactive and comfortable working in a busy environment where priorities can change quickly.

You should already understand the pressures and requirements of the events industry and be able to hit the ground running with minimal training.

If you have experience working for an event rental or production company, understand how equipment hire works and have experience with Current RMS, we'd particularly like to hear from you.

Apply

Please send us your CV and a brief covering note outlining your relevant experience, particularly your experience within event rental/production and any RMS or Current RMS experience.

Pay: From £26,000\.00 per year

Work Location: In person

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