Document Controller
The post holder will be working within the Capital Team which at any one time could be managing a portfolio of up to 200 construction projects of various sizes and at differing stages in their lifecycle. The major projects, and many of those at QMC which must comply with the requirements of the Building Safety Regulator, require stringent management of project documentation and maintenance of the ‘golden thread’ of information. The post holder will primarily be responsible for maintaining this information.
The role of the Document Controller is therefore to manage, maintain and oversee Capital Projects documentation and workflows in a Common Data Environment (CDE), ensuring compliance with ISO19650 standards and UK BIM framework.
To lead on data assurance, technical documentation handling, and digital collaboration tools such as Viewpoint and Aconex. This role ensures all capital project documentation is version\-controlled, accessible, compliant, and updated throughout the lifecycle of projects.
The post is office\-based, initially at City Hospital campus, and may involve travel between Queen’s Medical Centre and other NUH Sites.
There will be a requirement for face\-to\-face coordination between the Document Controller and the Project Managers for whom documentation is managed, and occasional visits to construction sites. However, given that data entry and document management is desk\-based, it is envisaged that there may be some opportunity for hybrid working when appropriate
This includes but is not limited to:
Lead and administer the Trust’s document control platforms for storage and dissemination of whole project design data (e.g., Viewpoint, Aconex) as a Super User, creating entire project structures, workflows, and access/security groups.
Maintain accurate and complete documentation across all specified projects, defining and ensuring appropriate naming conventions, metadata, and revision history.
Create the structure for maintaining and updating the documentation required as the ‘golden thread’ for projects needing to comply with the requirements of the BSR and compile these in the format required for final BSR approval and distribution to the appropriate persons on completion of the projects.
Monitor and maintain workflows in the CDE to ensure actions are completed by relevant reviewers within defined timeframes.
Advise users and report to Project Managers if defined timeframes are being exceeded.
Conduct daily quality control audits on incoming/outgoing drawings and documentation, ensuring that errors are reported back to designers as appropriate and corrected.
Make judgements about suitability of information to meet users’ needs, resolve issues concerning access to and problems with information systems.
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Please refer to the job description and person specification attached to the advert for the full details.
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