Data Administrator

Data and Admissions Officer

• Location: East London Primary School


• Hours: Full time Monday to Friday 9-5 or 8.30-4.30 Term-Time Only


• Line Manager: School Business Manager

We are seeking a Data and Admissions Officer to serve as the technical lead for our school’s Management Information System (MIS), Arbor. This role involves managing the complete admissions lifecycle for a large cohort of 680 pupils, ensuring absolute data integrity, leading all statutory government census returns to secure school funding, and managing complex in-year and statutory school admissions in strict compliance with the Local Authority Coordinated Admissions Scheme and GDPR regulations.

Day-to-Day Responsibilities

• Database Management & Statutory Returns:


• Act as the school’s database administrator for Arbor, ensuring the system is optimized, secure, and user permissions are correctly maintained.


• Lead the preparation, data cleansing, error reconciliation, and formal submission of the School Census three times per academic year to secure core school funding and Pupil Premium allocations.


• Systematically input, audit, and update all pupil records, ensuring data quality across various categories.


• Manage secure data transfers via Common Transfer Files (CTFs) using the DfE’s secure data exchange networks.


• Generate bespoke, highly accurate statistical reports and data trends for various stakeholders.


• Admissions & School Transitions:


• Coordinate the annual September onboarding process for new Nursery and Reception cohorts, acting as the primary liaison with the Local Authority Central Admissions Team.


• Process all mid-term applications, monitor application pipelines, and manage communication with prospective families.


• Conduct mandatory right-to-education and safeguarding checks, including document verification and induction logistics.


• Information Governance & General Admin Support:


• Ensure compliance with GDPR and the school's data protection guidelines.


• Plan and execute the academic year-end roll-over on the MIS system.


• Provide cross-cover support for attendance tracking and front-of-house telephone filtering during peak periods.


• • Experience:


• • Proven experience managing complex, secure databases (CRM or MIS).


• Experience within an educational or local government administration setting.


• Direct experience managing and submitting the DfE School Census (desirable).


• Knowledge & Skills:


• Deep operational knowledge of school MIS systems (e.g., Arbor, SIMS, Bromcom).


• Advanced skills in Microsoft Excel / Google Sheets (data extraction, VLOOKUPs, filters).


• Excellent analytical and problem-solving skills under strict statutory deadlines.


• Clear understanding of the Data Protection Act / GDPR.


• Personal Attributes:


• Meticulous attention to detail and data accuracy.


• Absolute discretion when managing highly sensitive, confidential pupil data.


• Ability to manage competing deadlines independently.


• Positive, flexible approach to working as part of a busy school office team (desirable).

Please apply now apply now for the Data and Admissions Officer position only if you have relevant .

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