Construction Legal Secretary

An exciting opportunity has arisen for a Legal Secretary to provide support to a group of Senior Associates and Associates within a busy professional services environment.

This role requires exceptional organisational, communication and prioritisation skills, together with the ability to manage multiple competing demands and deadlines. The successful candidate will act as a key day-to-day contact both internally and externally, working closely with Executive Assistants and wider business support teams.

Key Responsibilities

• Take ownership of and manage workload effectively, delegating to or liaising with central support teams where appropriate


• Proactively monitor and oversee inboxes on behalf of fee earners during absences, as agreed


• Manage calendars, coordinate meetings and events, and organise all related logistics including room bookings and schedule updates


• Prepare, edit and proofread documentation to a high standard, ensuring accuracy and adherence to house style


• Work collaboratively with Executive Assistants, central teams and other Legal Secretaries to provide seamless support during absences and busy periods


• Respond promptly to requests and manage deadlines effectively to ensure expectations are met


• Act as a professional point of contact internally and externally, including managing telephone calls and taking accurate messages


• Coordinate finance and compliance processes, including billing support, expense submissions and assisting with cash collection activities


• Use initiative to identify and resolve issues proactively


• Maintain confidentiality, discretion and professionalism at all times

• Previous experience working within a law firm is essential


• Excellent verbal and written communication skills


• Strong organisational and prioritisation abilities


• Proactive and motivated with a positive, can-do attitude


• Ability to work effectively under pressure and to tight deadlines


• Confident interacting with stakeholders at all levels


• Strong attention to detail with a high level of accuracy


• Flexible and adaptable approach to work and responsibilities


• Excellent administrative and time management skills


• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint


• Minimum typing speed of 60 words per minute


• Team-oriented with strong relationship-building skills


• Experience using legal finance or practice management systems is advantageous

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