Commercial Property Executive Assistant

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Commercial Real Estate team.

The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.

This is a full-time, permanent role with hybrid working and great benefits. Working hours of 9.30 am to 5.30 pm.

Key Responsibilities

Partner & Stakeholder Support

• Act as a professional, client-focused ambassador for partners both internally and externally


• Build highly effective working relationships with multiple partners


• Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals


• Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities


• Attend meetings, take minutes where required, and proactively follow up on actions

Diary & Inbox Management

• Take full ownership of complex and demanding partner diaries


• Proactively manage conflicts, queries, and last-minute changes


• Ensure partners are fully prepared for meetings and commitments


• Manage inboxes on behalf of partners, including:


• Drafting and sending emails


• Highlighting urgent or sensitive correspondence


• Redirecting client-critical emails to relevant fee earners or team members

Financial, Billing & Matter Management

• Demonstrate strong commercial and financial awareness


• Coordinate billing processes on behalf of partners


• Proactively organise WIP and financial review meetings


• Work closely with finance teams and client administrators to meet billing deadlines


• Take ownership of financial and matter management processes, including chasing unpaid bills


• Handle complex compliance and billing-related matters

Business Development & Marketing Support

• Liaise with Marketing and Business Development teams


• Coordinate BD activities for the team


• Play a key role in organising client events, seminars, and conferences

Travel & Logistics

• Arrange complex travel end-to-end, including:


• Flights, accommodation, visas, and currency


• Manage arrangements in line with individual preferences


• Ensure diaries are fully updated with all travel details

Process Improvement & Leadership

• Introduce and implement best practice operational processes


• Act as a role model and change agent within the support function


• Work closely with the Secretarial Team Leader to improve ways of working


• Take full ownership of tasks, managing workload against deadlines and business needs

Working Environment

• Collaborative, inclusive, and high-performing culture


• Hybrid working model, balancing office presence with flexibility


• Central London office location


• Strong emphasis on wellbeing, teamwork, and professional growth

Candidate Profile

Essential Skills & Experience

• Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm


• Exceptional diary and inbox management skills


• Strong commercial and financial awareness


• Highly organised, proactive, and detail-focused


• Confident communicator with strong stakeholder-management skills


• Comfortable working at pace and handling competing priorities

For more information, please apply directly or contact Jess at AJ Chambers.

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