Business Administration Assistant

Business Administration Assistant

Location

Bolton – Office Based

Hours

Full Time (35hrs pw)

Salary

National Living Wage

Job Description

We are looking for a reliable and organised Business Administration Assistant to support the day to day running of our business.

This is a varied role within a growing healthcare organisation and would suit somebody who enjoys being busy, working across different systems and helping keep things organised behind the scenes.

The role involves a mixture of administration, operational support, document management, system coordination and general business support. We are looking for somebody who is comfortable using technology, picks up systems quickly and is willing to get involved in different areas of the business as needed.

Previous administration experience would be helpful, however attitude, adaptability and willingness to learn are just as important to us.

This role is fully office based in Bolton.

Main Responsibilities

• General office and administration support


• Managing and updating spreadsheets, trackers and internal records


• Supporting the organisation of digital files and documents


• Assisting with internal processes and operational tasks


• Supporting managers with day to day administrative work


• Monitoring and responding to shared email inboxes


• Coordinating meetings, tasks and follow\-up actions


• Assisting with onboarding and internal staff administration


• Helping maintain accurate business records and documentation


• Supporting GDPR and compliance related administration


• Using systems such as Google Workspace, Microsoft Office, ClickUp and communication platforms


• Assisting with reporting and data entry tasks


• Helping improve systems and processes where possible


• Working across multiple priorities in a fast moving environment


• Supporting the wider team with general business tasks when required

We are looking for somebody who is:

• Organised and dependable


• Comfortable using technology and digital systems


• Able to work accurately and pay attention to detail


• Proactive and willing to take ownership of tasks


• Able to manage their workload and prioritise effectively


• Professional and trustworthy when handling confidential information


• Adaptable and comfortable working in a growing business


• A good communicator with a positive attitude


• Interested in learning and developing within the role

• Google Workspace


• Microsoft Office


• Excel and Google Sheets


• ClickUp or similar systems


• Slack


• Zoom, Teams and Google Meet


• AI tools such as ChatGPT and Gemini


• Internal operational systems and databases

This role has the potential to develop over time into wider operational or coordination responsibilities for the right person.

As the business continues to grow, there may be opportunities to progress into areas such as operations support, compliance administration, systems coordination or project support.

Person Specification

Qualifications

Essential

• Good standard of general education including English and Maths


• Competent IT and computer literacy skills

• Business Administration qualification or similar


• Additional training in administration, IT or business support

Essential

• Experience using Microsoft Office and/or Google Workspace


• Experience managing spreadsheets, trackers or databases


• Experience working with multiple priorities and deadlines


• Experience handling confidential information appropriately

• Previous experience within an administration or office support role


• Experience within healthcare or regulated environments


• Experience supporting operational or compliance activities


• Experience using workflow or project management systems


• Experience using AI or digital productivity tools


• Experience supporting process improvement initiatives

Essential

• Understanding of professional office administration practices


• Understanding of confidentiality and GDPR principles


• Awareness of the importance of accuracy and attention to detail


• Understanding of digital communication platforms and online systems

• Understanding of compliance or governance processes


• Awareness of healthcare administration environments


• Understanding of workflow and process management systems

Essential

• Excellent organisational skills


• Strong attention to detail


• Good written and verbal communication skills


• Ability to prioritise and manage workload effectively


• Ability to work independently and use initiative


• Strong problem\-solving and organisational abilities


• Confident using technology and learning new systems


• Ability to maintain accuracy under pressure


• Professional and reliable approach to work

• Advanced spreadsheet or reporting skills


• Ability to identify and improve inefficient processes


• Confidence supporting digital systems and workflows

The successful candidate will demonstrate:

• A proactive and positive attitude


• Adaptability and willingness to learn


• Reliability and professionalism


• A calm and organised approach


• Strong work ethic and accountability


• Confidence working within a fast\-paced environment


• High levels of integrity and confidentiality


• Interest in systems, technology and operational improvement


• Willingness to contribute to the growth and development of the organisation

Essential

• Ability to work full time from the Bolton office


• Flexibility to support business needs where required

• Interest in long\-term career development within operations or business support

This is a full\-time office based role in Bolton.

Due to the nature of the business, confidentiality and professionalism are essential at all times.

The role may develop over time depending on business needs and the successful candidate’s strengths and interests.

Pay: £12\.71 per hour

Benefits:

• Free parking


• On\-site parking

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