Billing Administrator

Billing Administrator

About the role

We’re looking for a proactive, detail-focused Billing Administrator to join our fast-paced and collaborative team in Sheffield. This is a fantastic opportunity for someone who thrives in a busy environment, enjoys keeping processes moving, and takes pride in delivering accurate, high-quality work. In this role, you’ll play a key part in supporting the billing function end to end, working closely with colleagues across the business to keep everything running smoothly.

What you’ll be doing

You’ll be involved in a wide range of tasks that keep the billing process accurate, efficient and on track, including:

• Creation of all invoices on D365 system


• Creation of all Credit notes on D365 system


• Liaising with Partners and Associates within the region to ensure invoices are ready to be processed, and invoices have required information before sending to clients.


• Download invoices from F&O to One Drive for quality check by Billing Team Lead


• Issue draft invoices to Partners & Associates and chase up accordingly


• Completing the end-to-end processing of invoices


• Update Fee Day Book - tracking invoices drafted, approved and sent on internal systems


• Creating PDF invoices and emailing out to clients or uploading onto client portal


• Maintaining a clear storage of invoices on the One Drive


• Providing copies of invoices to clients and internally, as requested


• Maintaining the internal finance Sales & Purchase Ledger inbox on a daily basis


• Updating various trackers – F&O, Client PO


• Sending out Supplier invoices for approval and chasing up as necessary.


• Answering invoice queries, liaising with Partners and Associates


• Creating new contracts and Opportunities on D365 system


• Additional varied ad hoc finance duties

• Experience in a similar finance or billing administration role


• Dynamics D365 experience would be an advantage, but it’s not essential


• Excellent attention to detail and a strong focus on accuracy


• Confidence organising and prioritising work in a busy environment


• Strong IT skills, including Microsoft Excel, Outlook, Word and PowerPoint


• A quick learner who can pick up systems and processes with ease


• A proactive, self-motivated approach and the ability to use initiative


• The ability to work to deadlines and manage multiple tasks effectively


• GCSE and A-level qualifications, or equivalent

Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy

Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.

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