Associate Project Manager & Project Coordinator (2 Positions)

The Company

Dynamic Resources is the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics \& visual campaigns, and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8,500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers. We have 6 offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland.

We are currently recruiting for two roles within our Project Management team: a Project Coordinator and an Associate Project Manager.

Dynamic Resources delivers a variety of global projects and programmes, ranging from graphic installations, window displays, fixture \& furniture installs, pop\-ups and shop\-in\-shops.

We are looking for candidates at two different levels:

Project Coordinator – This role will support the Project Management team with the delivery of projects and programmes, undertaking various support activities and project administration, with some ownership of smaller projects.

Associate Project Manager – This role will take greater responsibility for the delivery and management of projects and programmes, including managing live projects, client and contractor relationships, budgets and supporting Project Coordinators and Project Administrators.

Role Summary

Project Coordinator

To assist the Dynamic Installations team with the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture \& furniture installs, pop\-ups and shop\-in\-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects.

Key Duties and Responsibilities

• Assist project team with document creation (e.g. letters of appointment, proposals, scope of works, minutes of meetings, statements of completion)


• Assist project team in creation of project timelines


• Support in obtaining, analysing and challenging quotations to achieve project budget


• Maintain regular communication with contractors and suppliers, and evaluate and feedback when required


• Maintain accurate project documentation and reporting


• Assist in managing live projects and on\-site project teams internationally (occasional out of hours work may be required in line with project needs)


• Escalate issues through appropriate channels in a timely fashion


• Provide some administrative support to project team (data entry, filing, printing, scanning, etc), in conjunction with Project Administrator

To manage the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture \& furniture installs, pop\-ups and shop\-in\-shops, ensuring they are delivered on time, to the required quality and within the established budget. To assist with regular and accurate reporting. To support and, on occasion, manage Project Administrators and/or Project Coordinators. To begin to develop and improve the working procedures within the company, through various initiatives and continued innovation.

Key Duties and Responsibilities

• Manage live projects of increasing complexity, and on\-site project teams nationally and internationally (occasional out of hours work may be required in line with project needs)


• Create \& maintain project documentation (e.g. letters of appointment, proposals, scope of works, contracts, programmes, minutes of meetings, drawings, H\&S records, RAMS, and statements of completion)


• Oversee Project Coordinators and Administrators to ensure administrative tasks are completed in a timely manner


• Provide training for Project Coordinators and Administrators and assist in the training of colleagues, where required


• Build client relationships and escalate project issues and complaints through appropriate channels in a timely fashion


• Maintain regular and clear communication with contractors and suppliers; begin seeking new relationships, evaluate and feedback


• Obtain, analyse and challenge quotations / tenders to achieve project budget and ensure margins are met for all projects


• Begin seeking to drive business with new and existing clients


• Monitor and collate KPI data for both clients and contractors


• Assist in monitoring and controlling budgets


• Assist the Project Manager to develop a team with the required skills and experience to support workload


• Assist in developing and improving the working procedures within the company

Benefits:

• Casual dress


• Company events


• Company pension


• Free fitness classes

• London EC1R 5EY: reliably commute or plan to relocate before starting work (preferred)

• United Kingdom (required)

• 25% (required)

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