Administrator/PA

Overview
We are seeking a dedicated and detail\-oriented Administrator \& PA to join our team. The ideal candidate will possess strong clerical and administrative skills, with a focus on organisation and efficiency. This role is essential in ensuring the smooth operation of our supported living services, providing support to various teams, and maintaining effective communication within the team. The role will be responsible for a range of tasks that contribute to the overall productivity of the organisation. The role will also be a PA to the Director.

Duties

• Personal assistant duties for the Director, handling incoming phone calls on his behalf with professionalism, demonstrating phone etiquette.


• General office administrative tasks including filing, data entry, photocopying and maintaining accurate records.


• Managing incoming mail from the info email account and post.


• To be responsible for collating stationary orders and other items for the home, whilst adhering to the budget.


• Coordinate meetings and appointments, ensuring all necessary arrangements are made in advance.


• Provide support with monthly payroll processing.


• Assist in the preparation of reports, presentations and meeting agendas.


• Responsible for minute taking during meetings.


• Utilise and input information into computerised databases for example, Bright HR, to organise and track information efficiently.


• Support the Managers with recruitment processes, including shortlisting applicants and assisting with scheduling interviews for relevant posts.


• Ensure that all pre\-employment checks are undertaken and that all prospective employees are fit to work in accordance with CQC regulations and Company policy.


• Ensure that all new members of the team complete their induction.


• Ensure that all end of probation interviews are carried out, paperwork is completed and records updated.


• To accurately record and update information on employee record files.


• Undertake checks on Visa expiry dates, right to work checks and DBS checks on the required renewal dates.


• Maintain training records for both mandatory and regulatory requirements.

Qualifications

• Proven experience in an administrative or clerical role within a busy environment is preferred


• Previous HR experience would be desirable.


• Strong organisational and methodical approach to work with particular attention to detail and ability to manage multiple tasks effectively


• Proficiency in using Microsoft Office


• Strong communication skills, both oral and written


• Excellent interpersonal skills including a polite and professional approach


• Proficient in using computerised systems, including Microsoft Office Suite and Google Suite.


• Strong interpersonal skills with a focus on teamwork and communication


• Ability to work independently while also contributing positively to a team environment.

If you are an enthusiastic individual looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position.

Pay: £13\.00\-£15\.00 per hour

Language:

• English (preferred)

Work Location: In person

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