Administrative Clerk

Duties
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*For further information \- the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office at* *ParisRecruitment@state.gov**.*

As an Administrative Clerk for Overseas Buildings Operations (OBO), you will play a vital role in supporting construction management and administrative operations. Working under the supervision of the Supervisory Administrative Assistant, you will be at the center of our daily operations, coordinating with various embassy offices and ensuring smooth administrative processes.

Why Marseille?

Marseille offers an exceptional quality of life with its Mediterranean climate, rich cultural heritage, and dynamic international community. As France's second\-largest city and a major port, Marseille combines historic charm with modern amenities, making it an ideal location for both professional growth and personal fulfillment.

What You Will Do

Support Daily Operations (45%)

• Serve as the first point of contact for telephone and email inquiries


• Coordinate administrative functions across Embassy/Consulate offices


• Manage office supplies, equipment maintenance, and repairs


• Support day\-to\-day logistics and operations

Administrative Excellence (35%)

• Manage correspondence flow (letters, technical submittals, shop drawings)


• Draft memos and correspondence for internal and external stakeholders


• Maintain organized electronic and physical filing systems


• Translate host country documents related to employment, shipping, housing, and building codes


• Handle financial procedures including purchasing, payroll, and contract payments

Additional Support (20%)

• Assist temporary duty (TDY) personnel with country clearance, accommodations, and logistics


• Support contractors with Value Added Tax (VAT) waivers and customs clearance


• Coordinate housing requirements for OBO staff

Qualifications and Evaluations
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Requirements

All selected candidates must be able to obtain and hold a: security certificate; or Public Trust (Non\-Sensitive\-Low\-Risk) security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre\-employment medical exam.

Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:
1\- Please note this announcement is simultaneously advertised with the substitution of experience for education (PARIS\-2026\-017 S), please see details below:

Without substitution (grade 6\):

Completion of Secondary school plus a minimum of two (2\) years of clerical/administrative/customer service experience in an office setting is required.

With substitution (grade 6\):

Middle School\* plus a minimum of six (6\) years of clerical/administrative/customer service experience in an office setting is required.

• *Middle School is defined as the completion of Primary School and at least 3 years full time attendance at an established educational institution.*

2\- Please note this announcement is simultaneously advertised with the full performance and training level (PARIS\-2026\-017 T), please see details below:

Training Level (grade 5\):

Middle School\* plus a minimum of five (5\) years of clerical/administrative/customer service experience in an office setting is required.

• *Middle School is defined as the completion of Primary School and at least 3 years full time attendance at an established educational institution.*

*Employees hired at a training grade must complete 52 weeks of successful performance at the training grade to be eligible for the next grade, regardless of the experience level at entry on duty.*

*Please address this factor in your ERA application under Education.*

Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.

You may be asked to complete a pre\-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:
Experience:

1\- Please note this announcement is simultaneously advertised with the substitution of experience for education (PARIS\-2026\-017 S), please see details below:

Without substitution (grade 6\):

Completion of Secondary school plus a minimum of two (2\) years of clerical/administrative/customer service experience in an office setting is required.

With substitution (grade 6\):

Middle School\* plus a minimum of six (6\) years of clerical/administrative/customer service experience in an office setting is required.

• *Middle School is defined as the completion of Primary School and at least 3 years full time attendance at an established educational institution.*

2\- Please note this announcement is simultaneously advertised with the full performance and training level (PARIS\-2026\-017 T), please see details below:

Training Level (grade 5\):

Middle School\* plus a minimum of five (5\) years of clerical/administrative/customer service experience in an office setting is required.

• *Middle School is defined as the completion of Primary School and at least 3 years full time attendance at an established educational institution.*

*Employees hired at a training grade must complete 52 weeks of successful performance at the training grade to be eligible for the next grade, regardless of the experience level at entry on duty.*

*Please address this factor in your ERA application under Major Duties and Responsibilities.*

Languages: THESE WILL BE TESTED

English \- Good Working Knowledge \- speaking, reading \& writing.

French \- Good Working Knowledge \- speaking, reading \& writing.

*Please address this language requirement in your ERA application.*

Job Knowledge:

• Knowledge of office management functions, services, procedures, and standard information sources.


• Knowledge of host\-nation employment and VAT requirements.

*Please address this factor in your ERA application under Major Duties and Responsibilities.*

Skills And Abilities:

• Must be able to deal effectively with customers and organize own work to meet established deadlines.


• Good customer service orientation and interpersonal skills are required.

Must be able to use a computer for data entry, spreadsheets, word processing, and email.

• *Please address this factor in your ERA application under Major Duties and Responsibilities.*

Benefits and Other Info
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Benefits:
Agency Benefits:
SALARY: the annual gross salary includes: the profit\-sharing allowance, the vacation allowance, the bonus allowance and the “Comité d’Entreprise” allowance.

MEAL TICKETS: Meal tickets have a face value of EUR 8\.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3\.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.

TRANSPORTATION: Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.

HOLIDAYS: The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.

WE ALSO OFFER:

• A rewarding work environment at the heart of bilateral relations


• An inter\-agency awards program to recognize outstanding contributions


• Professional development opportunities, including distance learning courses


• On\-the\-job training in OBO Field Office operations


• Contribute to important diplomatic infrastructure projects


• Special leave: 5 days per year dedicated to caring for a sick family member (with supporting documentation)


• Employee onboarding program

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

• Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference\-eligible U.S. Veteran\*


• AEFM / USEFM


• Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights \*\*


• IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference\-eligible U.S. Veteran must submit a copy of their most recent DD\-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service\-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1\) the milita

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