Accounts Assistant

Belvedere College SJ

Position: Accounts Assistant

Hours: Full Time 3\-year fixed term contract.

Belvedere College S.J. is seeking a motivated and detail\-oriented Accounts Assistant to join our Administration team. This is a fantastic opportunity for someone looking to build strong, hands\-on experience across a wide range of accounting activities in a supportive and purposeful school environment.

Key Roles and Responsibilities:

Creditors

• Assist the Financial Controller in processing supplier invoices.


• Assist with allocating and batching supplier invoices for approval, ensuring that staff complete order forms and that invoices are in accordance with purchase orders and quotes.


• Input supplier invoices into SAGE accounts verifying accuracy and account coding.


• Update the supplier payments spreadsheet and request for cheques spreadsheets.


• Ensure that Tax Mandate forms are completed by each new service provider and tax clearance where applicable.


• Processing supplier payments, import file uploads and cross\-border payments.


• Monthly credit cards posting.


• Processing and sending weekly supplier remittances.

• Assist with the reconciliation of receipts and lodgements.


• Update the lodgment spreadsheet.

• Assist the Financial Controller with receipting income from cash/cheques.


• Reconcile receipts with payment disbursements and record any variances.


• Ensure invoices for Trips and Tours are signed off on.

• Assist with all financial filing requirements.


• Assist with improving and creating new filing systems.

• Ensure that internal housekeeping documents are recorded and updated.


• Maintain stationery orders and stockroom suppliers.


• Assist with any ad hoc accounting requirements.


• Processing monthly invoices, direct debits, mobile phone bills.

• Update the income received for each Trip and Tour.


• Assist the Financial Controller to issue Clever Cards and reconciliations for Trips and Tours.


• Create summary sheet templates for each new trip from Budgets provided.


• Assist the Financial Controller in reconciling receipts for Trips and Tours.

• Reception assistance as and when required.

Key Requirements and Qualifications

• At least 1 years’ experience in an accounts or finance role


• Currently studying towards an accounting qualification (or relevant experience)


• Strong numerical, IT, and organisational skills


• Excellent attention to detail and ability to meet deadlines


• A proactive, flexible attitude with the ability to use your own initiative


• Strong communication skills and a team\-focused approach

• Monday to Friday 8\.30am to 4\.30pm


• Competitive salary (based on experience)


• College pension scheme


• Generous paid sick leave entitlement following probationary period


• Bike to work scheme


• Hybrid/flexible working options (post\-probation)


• Ongoing professional development opportunities

Benefits:

• Bike to work scheme


• Company pension


• Flexitime


• On\-site gym


• Sick pay


• Work from home

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