Accounts Assistant

About Us

Kirsty’s is a rapidly growing food manufacturing business, trading over multiple categories within the chilled \& frozen fixtures supplying all major retailers.

In a relatively modest factory, we can produce up to 200,000 meals a week and we need reliable and committed individuals to join our diverse team!

Our culture is built on respect, teamwork, ambition and excellence, if you think you represent these values then we would love to hear from you!

Job Summary

Support the finance team in delivering accurate and timely financial information. You will assist in the preparation of management accounts, manage the AP/AR ledgers, and ensure accurate and efficient processing of weekly and monthly payroll, whilst also supporting budgeting, forecasting, and variance analysis, playing a crucial role in helping the business make informed decisions.

Your duties will include but are not limited to:

Accounts Payable Management

• Process purchase invoices accurately and in a timely manner, including three\-way matching (PO, delivery note, invoice).


• Maintain accounts payable email inbox, supplier ledgers, ensuring all accounts are reconciled monthly.


• Investigate and resolve invoice discrepancies, pricing issues, or missing documentation.


• Liaise with suppliers regarding queries, statements, and payment schedules.


• Ensure compliance with internal approval processes and financial controls.

• Process daily customer receipts ensuring all transactions are recorded accurately in the accounting system.


• Regularly reconcile customer accounts to ensure that all payments are accounted for and discrepancies are resolved.


• Maintain accounts receivable inbox on a daily basis.


• Monitor accounts receivable aging reports, follow up on overdue accounts to minimise outstanding balances.

• Process weekly and monthly payroll accurately and on time, including starters, leavers, and variable pay elements.


• Liaise with HR and line managers to ensure payroll data (hours, overtime, deductions) is accurate and submitted on time.


• Respond to employee payroll queries in a timely and confidential manner.

• Assist in the preparation of monthly management accounts, including accruals, prepayments, and journal entries.


• Prepare balance sheet reconciliations and maintain supporting schedules.


• Support the budgeting and forecasting processes.


• Conduct variance analysis against budget and forecast, investigating and explaining discrepancies.


• Assist in producing monthly financial reports and KPI packs for internal stakeholders.


• Support cash flow forecasting and monitoring.


• Maintain and update the fixed asset register.


• Support the Finance Director with preparation of year\-end statutory accounts, R\&D submissions, and liaison with external auditors.


• Provide ad hoc financial analysis and reporting as required.

• Assist with any ad hoc tasks and contribute to ongoing process improvements.


• Update and maintain financial records within the accounting system.


• Contribute to internal audits and process documentation updates.

Pay: Up to £30,000\.00 per year

Benefits:

• Company pension


• Discounted or free food


• Free parking


• On\-site parking

• Are you AAT qualified (or part\-qualified), or actively studying towards CIMA / ACCA / ACA

• Finance: 2 years (preferred)

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