Workforce Systems Administrator

WWL has an exciting new opportunity to join our Workforce Team as a Workforce Systems Administrator.

The role provides administrative and system support to ensure the effective operation and data quality of workforce systems across the Trust.

The post holder will work closely with Workforce Systems colleagues, Payroll, HR/People Services and operational managers to ensure workforce data is maintained accurately and queries are resolved promptly.

The post holder will support the maintenance and use of workforce systems including the Electronic Staff Record (ESR), e\-Rostering and other people systems used within the Trust. The role supports managers and staff with system queries, maintains accurate workforce data and assists in ensuring that workforce systems operate effectively to support workforce management, payroll processes and reporting.

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.

• People at the Heart


• Listen and Involve


• Kind and Respectful


• ONE Team

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

Workforce Systems Administration

Provide daily administrative support for ESR, e\-Rostering, and other workforce systems.

Maintain accurate employee records and update workforce data.

Process changes such as starters, leavers, and contractual amendments.

Ensure timely updates to support payroll and reporting.

Manage shared inboxes and ensure workforce system queries are logged and resolved.

System User Support

Respond to manager and staff queries about workforce systems.

Support self‑service functionality for ESR and other systems.

Troubleshoot basic system issues and escalate complex ones.

Guide managers on system processes and workforce procedures.

Manage user accounts, access controls, and permissions.

Data Quality and Compliance

Carry out routine data quality checks.

Identify and escalate data inconsistencies.

Support correction of system errors.

Ensure compliance with information governance and confidentiality requirements.

Rostering System Support

Provide day‑to‑day support for e‑Rostering.

Assist with roster administration queries and basic updates.

Monitor roster compliance and escalate issues as needed.

Support data checks to ensure roster data matches workforce records.

Reporting and Information Support

Assist with producing routine workforce system reports.

Support preparation of data extracts for planning and operational reporting.

Maintain logs and documentation for system requests and changes.

Support reporting and analytics activity.

Continuous Improvement

Contribute to system improvement initiatives and updates.

Help develop system guidance and process documentation.

Participate in training to maintain up‑to‑date system knowledge.

General Responsibilities

Maintain confidentiality and uphold data protection standards.

Work flexibly to meet service needs.

Engage in personal development and training.

Contribute to a positive working environment.

Promote organisational values, behaviours, vision, and goals

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