UN Women: Finance Associate, Awards Management, Bonn, Germany, G7 FTA (2 positions)

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Division of Finance and Administration (DFA) is responsible for the effective and efficient management of financial, budgetary and administrative functions, covering finance, budget, information systems and telecommunications, procurement, travel, security and safety, and facility and administrative services, in support to the triple mandate of UN\-Women.

The Financial Management Services (FMS) section at UN Women, led by the Deputy Director of Financial Management, plays a pivotal role in ensuring the due accounting for resources and effective provision of financial management services. It is structured into five specialized teams: Awards Management, Accounts Payable, Financial Operations, System Support and Accounting, and Regional Office Finance Specialists. Collectively, these teams are responsible for a comprehensive range of functions, including issuance of International Public Sector Accounting Standards\-compliant financial statements and donor reports; fund and grant accounting; efficient processing of payments; oversight of financial transactions and operational efficiency; maintenance and optimization of financial systems and accounting records; and provision of dedicated financial advisory and support services to headquarters, country, and regional offices. FMS is also responsible for the development of sound accounting and financial policies and procedures, exercising select first\- and second\-line of defense control activities, and optimizing financial and accounting systems. Through these integrated efforts, FMS ensures efficient financial operations, transparency, and strategic support for UN Women's global mission.

The Awards Management Unit within FMS is responsible for the preparation and issuance of financial donor reports, awards financial oversight, revenue recognition, project financial closure, fund monitoring, deposit application, support costs processing, select general ledger (GL) accounts reconciliation, and related financial processes to ensure compliance with International Public Sector Accounting Standards (IPSAS), Internal Control framework, donor agreements, and UN\-Women financial regulations, rules, policies and procedures. Under the overall guidance of the Finance Manager, Awards Management Unit and direct supervision of Finance Specialist, the Finance Associate, Awards Management, is responsible for carrying out a wide range of responsibilities to achieve the Units’ goals, objectives and results.

Note: Locally recruited General Service category positions with UN Women in Bonn are open to nationals of Germany and applicants with valid employment authorization to work in Germany.

Key Functions and Accountabilities:

Administer Financial Donor Reporting

• Prepare certified, interim, final and ad hoc financial donor reports in accordance with donor agreements and corporate requirements for review by Finance Specialists.


• Perform quality assurance reviews of financial information used for donor reporting, ensuring consistency between ERP records, supporting documentation, previously issued reports and other available information.


• Monitor donor reporting schedules and outstanding reporting obligations, following up with Headquarters units, Regional Offices and Country Offices to support the timely submission of donor reports.


• Prepare financial analyses, management reports and other information to enable management oversight and ensure the timely issuance of high\-quality donor financial reports.


• Maintain complete supporting documentation and audit trails for donor financial reports.

• Clear projects for financial closure and confirm that all financial closure requirements have been met; provide guidance to requesting offices on actions required prior to financial closure.


• Monitor project financial closure status, including outstanding earmarked fund balances following contribution agreement expiry, and coordinate follow\-up with the relevant offices to facilitate timely closure.


• Review unreconciled balances, aged items and suspense accounts related to project closure, and prepare or clear financial adjustments required to facilitate closure process, including donor refunds and reprogramming requests.


• Respond to enquiries from Headquarters units, Regional Offices and Country Offices on project financial closure and related financial matters.

• Perform periodic reviews of earmarked resources cash balances in General Ledger (GL) budgetary control for accuracy; process corrections, if required, or clarify to the offices on the reasons for the differences between these balances and other ERP sub\-modules; escalate, as appropriate, any identified systemic issues.


• Monitor expenditures incurred in excess of contributions received, coordinating follow\-up with budget\-holding offices and the Integrated Resource Management Section (IRMS), and ensuring timely resolution of outstanding deficits.


• Process approved transfers between projects, funds, donors and cost centres, ensuring compliance with donor agreements and applicable financial policies and procedures.


• Review requests for financial adjustments initiated after donor reports have been issued to ensure the integrity and consistency of previously reported financial information.


• Draft management reports and performance indicators highlighting key fund management issues, including aged fund balances, expenditures exceeding contributions received, outstanding prefinancing and other recurring fund accounting issues.


• Monitor consistency in recording of corporate fund balances across various chart of account elements (e.g. projects, funds, donors and cost centers) coordinating and/or processing corrections, as required.

• Serve as a Donor Agreements Management System Level II approver, reviewing submissions for completeness and accuracy, and assessing appropriateness of accounting for agreements classified as direct funding to Strategic Notes.


• Create revenue and billing events in the corporate ERP and generate associated accounting entries, validating their accuracy and completeness.


• Perform advanced reconciliations of treasury transactions to facilitate accuracy of bank account reconciliations.


• Perform periodic reconciliations between contributions received and funds made available in GL’s budgetary control, identifying inconsistencies, if any, and processing associated adjustments, as required.


• Oversee maintenance of unapplied deposits database coordinating follow\-up actions with relevant Headquarter Units, Regional Offices and Country Offices.


• Process support costs for all contributions received and perform periodic reconciliation of results against contributions received and donor agreements, to ensure accuracy of corporate charges.


• Review the results of periodic pending milestone certification exercises and update corporate records to maintain accurate information on outstanding contribution instalments and expected payment dates.

• Monitor and reconcile assigned General Ledger accounts, process or coordinate corrective actions, and maintain complete supporting documentation and audit trails.


• Perform assigned month\-end, year\-end and annual financial closing activities.


• Prepare schedules, working papers and supporting documentation for internal and external audits.


• Implement assigned internal controls, monitor compliance with Financial Regulations and Rules, IPSAS, corporate policies and standard operating procedures, and identify issues requiring corrective action.


• Assist in resolving financial data issues and contribute to improvements in accounting processes and internal controls.

• Contribute to the development and maintenance of standard operating procedures, guidance materials, templates, checklists and training resources related to awards management processes.


• Provide day\-to\-day technical support and guidance to Headquarters units, Regional Offices and Country Offices on donor reporting, contribution accounting, fund monitoring and project financial closure.


• Support the development of automated reports, system enhancements and business process improvements.


• Promote knowledge sharing, client service and continuous improvement across FMS.

Competencies :

Core Values:

• Integrity;


• Professionalism;


• Respect for Diversity.

• Awareness and Sensitivity Regarding Gender Issues;


• Accountability;


• Creative Problem Solving;


• Effective Communication;


• Inclusive Collaboration;


• Stakeholder Engagement;


• Leading by Example.

Functional Competencies:

• Strong analytical skills and attention to accuracy;


• Strong accounting skills;


• Strong IT skills and proficiency;


• Ability to provide input to development and improvement of business processes and financial systems;


• Ability to administer and execute financial and accounting processes and transactions;


• Results and client\-oriented approach to work;


• Strong communication and relationship management skills;


• Demonstrated advanced use of AI tools.

Education and Certification:

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