Transport Administrator
Posted: 01/06/26 Recruiter: ERS Recruiting Ltd Reference: 3116696095 Type: Permanent Salary: £30,000 \- £40,000 Annual Career Development Opportunities Location: West Hyde, Hertfordshire Description:
TRANSPORT ADMINISTRATOR
RICKMANSWORTH
SALARY CIRCA £35\-£40K DEPENDING ON EXPERIENCE
Our client is seeking a proactive and organised Transport Administrator to join their team at a specialist plant \& HIAB logistics company, mainly working within the construction industry. The role will be based near Rickmansworth.
Roles \& Responsibilities
Inductions \& Training
Booking staff onto required staff inductions
Arrange staff training
Keep a record of all staff training \& expiry dates
Ensure no driver / operator attends site without valid requirements
Booking trucks into sites
Book all vehicles \& drivers onto jobs / sites
Confirm bookings with client
Ensure all site requirements are completed before attending site
Issue clear instructions to drivers for site requirements
Filling \& Paperwork
Collect \& file all job sheets \& delivery notes daily
Keep filing system fully up to date
Ensure all paperwork is complete \& eligible
Chase any missing paperwork immediately
Accounts support
Collect weekly timesheets from all drivers
Gather all completed job information
Request PO s from clients for previous weeks work that has been completed
Ensure paperwork matches work completed
Pass accurate \& complete information to the bookkeeper
Flag missing or unclear details straight away
PCNs \& Fines
Log all PCN s \& fines as they come in
Identify which driver / job they relate to
Respond or escalate within required timeframes
Keep a clear record of all notices \& outcomes
Staff Administration
Maintain up to date staff records
Handle onboarding paperwork for new starters
Track holidays, absences \& basic admin
Arrange cover for site during holiday periods
Keep licence \& compliance records current
Standards expected
No backlog of paperwork
No missed bookings or inductions
All data passed to accounts is accurate
Issues are dealt with immediately \& not left
Skills \& Experience
- Previous experience as a transport route planner or similar.
- Previous experience within the construction plant sector or similar.
- Strong knowledge of transportation regulations and compliance requirements.
- Transport planning in a similar or transferable environment such as a Transport office managing multiple locations, drivers and vehicles with responsibility for routing and route optimisation, Transport compliance and O licence regulations.
- IT skills, a good level of technical proficiency is preferred in both transport and workforce management related systems such as Excel, Word, Podfather.
- Excellent geographical knowledge of UK road network.
- Personable nature with a can do approach to their work.
- A good understanding of how to be assertive and to react appropriately depending on the circumstances.
- Commercial focus with an understanding of the impact of cost on the Transport operation.
- A drive to be proactive. This role requires forward planning and being able to react and thinking quickly.
- Resilience. This is about the ability to stay calm when under pressure and continue to make decisions and solve problems on the go.
Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible, and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.
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