Training Coordinator (part-time)

Training Coordinator (part-time)

Salary: £18.24 per hour + holiday pay

Contract: Temporary (8 - 12 weeks initially), part-time: 2-days per week

Location: London (hybrid working, 1-day per week onsite)

We’re delighted to be supporting a leading UK charity in their search for a Training Coordinator to join their team on an initial temporary basis. This organisation delivers vital, trauma-informed support services and works with partners across sectors to improve understanding, awareness and response to complex and sensitive issues.

Working at the heart of a small, collaborative team, you’ll ensure the smooth delivery of training programmes; coordinating logistics, managing client communications and maintaining accurate records from booking through to completion.

This is a unique opportunity for a highly organised administrator to join a purpose-driven team doing deeply meaningful work, where professionalism, empathy and attention to detail are critical to supporting both clients and colleagues in a respectful and considered way.

Responsibilities:

Training Coordination & Scheduling

• Managing the end-to-end training workflow from confirmed booking through to completion.


• Coordinating scheduling, allocating trainers and maintaining an accurate training calendar.


• Ensuring all training logistics are organised effectively and delivered smoothly.

Client Communication & Delivery Support

• Acting as a key point of contact for clients, ensuring clear, timely and professional communication.


• Sending joining instructions, reminders and follow-ups.


• Supporting post-training activity, including evaluations, certificates and follow-up communications.

Financial & Administrative Processes

• Issuing and tracking contracts and invoices, ensuring timely completion and escalation where required.


• Tracking trainer costs and expenses, maintaining accurate financial records.

Data Management & Reporting

• Maintaining a central ‘source of truth’ tracker across all training activity.


• Producing light-touch reports on delivery, pipeline and activity.


• Ensuring all records are accurate, up to date and aligned with internal processes.

Continuous Improvement & Team Support

• Supporting the ongoing refinement of processes and templates.


• Providing reliable, consistent administrative support to enable the wider team to focus on strategic work.

Requirements:

• Strong administrative or coordination experience, ideally within training, events or operations.


• Excellent organisational skills and attention to detail.


• Confidence managing multiple priorities and taking ownership of processes.


• Strong communication skills and a professional, client-focused approach.


• Good IT skills, including experience using Microsoft Office, spreadsheets and tracking systems.


• A reliable, proactive mindset and the ability to work independently.

Experience within a psychology-based environment or familiarity with sensitive subject matter would be advantageous.

If you’re an organised and detail-focused coordinator looking to make an immediate impact within a meaningful organisation, we’d love to hear from you.

Applications will be reviewed on a rolling basis so if this role interests you, please apply ASAP by submitting your CV in Word format.

At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. If you have a disability and require reasonable adjustments to any part of the process, please reach out to us.

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