Talent & Administration Specialist

Role Objective
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This role supports the effective delivery of HR Operations services, with responsibility across talent acquisition, HR administration, onboarding, employee changes, offboarding, reporting and systems support. It helps ensure accurate, policy\-aligned HR processes while supporting managers, employees and continuous improvement across the HR service.

Terms \& Conditions
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Reports to: HR Operations Manager

Contract: Specific Purpose (12 Months Minimum)

Location: Newtownmountkennedy

Responsibilities
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HR Operations \& Transactional Services

• Support the day to activities within the HR Operations Unit enhancing the quality of service provided. .


• Support the updating of our internal resources and intranet to assist the HR Department, people managers \& staff.


• Support and advise managers and employees on general queries, HR policies and procedures, aspects of employment law company terms and conditions and best

practice, obtaining external advice where necessary.

• Communicate effectively with customers and support the wider HR communications

methods and channels.

• Coordinate all absence management processes, including calculations, reporting,

medical referrals, assessments, and associated administration.

• Support the administering and communication of personnel changes (including

compensation and benefits data) to the Payroll Department, ensuring timely and

accurate updates and notifications to employees.

• Support and lead on the management of cyclical annual processes within the HR Team.


• Support the updating HR policies and procedures.


• Deliver customer service levels aligned to business needs.


• Hold overall responsibility for the status of change management process ensuring

timely management of same with a high degree of accuracy and attention to detail.

• Ensure all HR processes are clearly documented and updated, striving to develop

improved ways of working within the HR function.

• Actively participate and contribute on HR Team projects including embedding and

upgrading of systems, HR process improvement, data cleanups.

• Oversee the management of payment accruals process on a monthly basis for HR Team Po’s/Contracts for Service.

Employee Experience, Engagement \& Wellbeing Initiatives

• Coordinate and manage the onboarding process for new hires and deliver a quality

and supportive new joiner experience.

• Own and manage the Starters, Movers, Leavers processes to ensure timely management of system access, provisions and return of equipment as appropriate.


• Partner with Business Colleagues (including ICT, Fleet, Health \& Safety \& Learning \&

Development) to continuously monitor, review and improve our joiner and leaver processes.

• Own and manage the provision and deactivation of Office access cards in line with

starters/leavers processes.

• Support the management and provision of stock levels for New Hire Starter Packs.


• Co\-ordinate and host our new hires, from pre\-commencement, HR Orientation and our formal quarterly Group Induction programme.


• Coordinate and deliver employee engagement and wellbeing initiatives on behalf of the HR Team. Act as a representative of the HR Team on our Diversity, Equity and Inclusion Committee.

HR Data Integrity \& Systems

• Support the embedding and training of HR IT Systems and support improved utilisation within the business.


• Manage reporting requirements and correspondence for our performance management software.


• Responsible for improved data integrity and records management across all HR systems.


• Support in the management and upkeep of personnel files and other HR related files

and processes.

Talent / Recruitment

• Support HR and Business Managers to deliver staffing requirements to the business

and ensure talent pipeline is leveraged through networks, professional recruitment

providers, promotional activity etc.

• Manage the recruitment lifecycle. Lead and coordinate the recruitment and selection

processes reflecting best practice and compliance with legislation and our diversity and

inclusion strategy.

• Provide administrative support for the Graduate Programme, including organising

Assessment Centres and conducting early screening assessments.

• Build our presence as an employer of choice across careers events and social media

and continue to promote Forestry as a successful and fulfilling career among second level education.

• Develop and build key relationships with external recruitment providers.


• Prepare and issue contracts of employment and change of status documentation.


• Support the administration and compliance of immigration supports on behalf of Coillte.

Behavioural Competencies
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• Organisational Skills: Exceptional organisation skills, good use of systems and

structured processes to manage work and stay organised.

• Accountability \& Owership: Personal credibility with an ability to own decisions whilst

maintaining discretion and confidentiality.

• Collaboration Skills: Works well with others, contributes to team goals, and values

different viewpoints. Excellent interpersonal, influencing and advocacy skills to build

effective relationships with staff, managers and external parties.

• Adaptability: Handles change well and helps others adapt. Proven ability and track

record in working in a fast paced and dynamic work environment.

• Results Orientation: Drives team results and tracks performance.


• Problem Solving: Anticipates problems arising and seeks to understand the route

causes, creates solutions and improve processes.

• Time Management \& Prioritisation: Ability to manage multiple priorities effectively

and supports team goals.

• Communication skills: Excellent verbal and written skills. Communicates confidently

across the business, adapts messages for different audiences, and encourages open

conversations.

Desired Technical Competencies
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• Education: Third\-level qualification in Human Resource Management (ideally NFQ

Level 7\).

• Experience: Minimum 3 years’ experience working in a similar HR/ Talent Aquisition role in a commercial operation.


• Professional Membership: CIPD membership at Associate level is desirable for this

role.

• Time Management: Strong planning and numerical skills with experience of working

to tight deadlines

• HR Expertise: Three years’ experience HR shared services environment with

demonstrated accuracy and attention to detail

• IT Skills: Demonstrate advanced IT skills particularly Microsoft Suite \& keeps abreast

of ongoing IT developments.

• HR Systems: Experience working with HR Management Systems including Applicant

Tracking Systems

• HR best practice: Strong understanding demonstrated


• Verbal and Written Skills: Strong report writing and numeracy skills

Our Company Values
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• Committed


• Resourceful


• Collaborative


• Knowledge\-Led

Applications
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Closing date for applications is 12 noon, Monday 14 September 2026\. Please submit your application through our Recruitment platform.

*Coillte is proud to be an equal opportunities employer. We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.*

*If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at* *forestrecruitment@coillte.ie*

*Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016/679,**and used solely for the purposes of your application for employment within the Company. For more information on the processing of your personal data please see our* *Data Protection Policy* *and* *Privacy Policy**.*

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