Sourcing and Procurement Coordinator

About

We are looking for an experienced sourcing and procurement coordinator to lead FF\&E procurement for a retail project in China, working with a London\-based design studio. This job is hybrid and part\-time 2\-3 days a week 10\-6, with the potential for additional days as needed.

This is a fixed\-term, project\-based role (immediate start with 2 parts, part 1 projected completion around August 2026, Part 2 projected completion in October) requiring close coordination with Chinese suppliers and manufacturers whilst working here in the UK, ensuring materials are sourced, quality\-assured and shipped in line with project specifications and programme.

Responsibilities

Sourcing materials, fabrics, fixtures, and furniture to briefs and moodboards. Leveraging trade relationships to access Chinese suppliers and securing trade pricing. Tracking orders, managing lead times, and coordinating deliveries to align with the main contractor's schedule.

• Lead end\-to\-end materials sourcing and procurement from China for a retail fit\-out project


• Identify, evaluate and manage relationships with Chinese suppliers and manufacturers remotely


• Negotiate contracts and pricing with Chinese suppliers, ensuring quality, value and compliance


• Coordinate shipping, logistics and delivery schedules to align with the project programme


• Act as the primary liaison between the Chinese supply chain and the UK\-based project team


• Manage all documentation, reporting, customs and approvals through the import process

Organising samples (tiles, paints, finishes) for sign\-off. Maintaining detailed budget spreadsheets across all interior costs.

You Are

Highly organised and detail\-driven, with a strong network of Chinese suppliers, makers, and traders. You are a skilled collaborator who thrives on executing a clear vision.

Requirements

• At least 2 years' experience as a project manager within construction, retail fit\-out or the built environment


• Professional proficiency in Mandarin Chinese — essential, as this role requires daily communication with Chinese suppliers and manufacturers


• Proven experience sourcing construction or fit\-out materials from China


• Strong understanding of international logistics


• Solid grasp of procurement and contract management

How to apply

If you are interested in this role, please submit the following to info@garycard titled Sourcing and Procurement Coordinator.

• A cover letter


• Your CV


• Portfolio

Pay: Up to £35,000\.00 per year

Benefits:

• Casual dress

Work Location: Hybrid remote in London SW9 7AW

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