Site Administrator

Hollyfort has been providing construction and facility support services across Ireland since 1998\. Founded as a family business and now led by the second generation, we have built a strong reputation for construction, renovation, and 24/7 maintenance services across the healthcare, education, and public sectors.

We are seeking a highly organised and proactive Site Administrator to support the delivery of a large\-scale. The successful candidate will play a key role in coordinating site administration, resident communications, document control, compliance tracking, and day\-to\-day operational support across the project team.

This role requires excellent organisational skills, strong communication abilities, and confidence in handling multiple tasks within a fast\-paced construction environment.

Key Responsibilities

Project \& Site Administration

• Maintain and organise all project documentation and site records.


• Manage digital filing systems and ensure documentation is up to date and compliant.


• Assist the Project Manager and Site Management Team with daily administrative tasks.


• Prepare meeting minutes, trackers, reports, and correspondence.


• Coordinate subcontractor documentation, permits, RAMS, and certifications.

Resident Liaison \& Communication

• Contact and coordinate with residents regarding planned remedial works.


• Schedule access appointments and maintain communication logs.


• Respond professionally to resident queries and concerns.


• Issue notices, letters, and updates relating to site activities.

Systems \& Documentation

• Use Procore for document management, RFIs, Submittals, drawings, site records, and project coordination.


• Use Chime or internal systems for workforce coordination, attendance, and communication tracking.


• Maintain trackers for progress, inspections, defects, and compliance documentation.


• Upload and manage photographs, reports, inspection records, and handover documents.

Site Coordination

• Attend and assist with site walks and inspections.


• Support coordination between site teams, subcontractors, consultants, and residents.


• Monitor site notices, welfare requirements, and administrative compliance.


• Assist in tracking programme milestones and daily site activities.

Compliance \& Handover Support

• Assist in compiling O\&M manuals, fire certification records, and handover documentation.


• Ensure records are maintained in accordance with company and regulatory requirements.


• Support quality assurance and document control procedures.

Candidate Requirements

Essential

• Previous experience in a construction administration or site administration role.


• Strong organisational and multitasking skills.


• Safe Pass


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office (Excel, Word, Outlook, MS Project).


• Ability to work independently and within a team environment.


• Strong attention to detail and document control capability.

Desirable

• Experience using Procore and Chime.


• Experience working on residential, remedial, or fire upgrade projects.


• Driving License


• Knowledge of construction documentation and compliance processes.


• Experience liaising with residents or clients in occupied buildings.

Personal Attributes

• Professional and approachable manner.


• Strong problem\-solving ability.


• Ability to prioritise workload and meet deadlines.


• Confident communicator with good interpersonal skills.

Benefits:

• Bike to work scheme


• Company pension


• Employee assistance program

Work Location: In person

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