Shipping & Logistics Coordinator

About the Company

We are an established business based in Crossakiel, Kells, Co. Meath, with a busy supply\-chain and logistics operation. It is seeking an organised Shipping \& Logistics Coordinator to help plan raw\-material intake, deliveries and transport accurately and efficiently.

About the Role

The Shipping \& Logistics Coordinator will manage day\-to\-day inbound and outbound logistics, including transport bookings, raw\-material intake, delivery scheduling, pricing administration and accurate record\-keeping. Working with suppliers, hauliers, customers and internal teams, the successful person will keep goods moving smoothly and resolve issues promptly.

Role focus: Coordinate inbound raw materials and outbound deliveries, maintaining accurate records, pricing information and clear communication throughout.

Key Responsibilities

· Logistics and Transport Coordination

· Plan and book inbound collections and outbound deliveries in line with business requirements.

· Liaise with suppliers, hauliers, couriers, customers and internal teams to agree schedules and delivery arrangements.

· Confirm delivery windows, load details, vehicle requirements and site access information before transport is booked.

· Track collections and deliveries, provide timely updates and respond quickly to delays or changes.

· Investigate missed collections, shortages, damaged goods and delivery discrepancies, coordinating practical solutions.

· Review daily and weekly schedules, prioritising urgent requirements and making efficient use of available transport.

Raw Materials and Stock Intake

· Arrange supplier deliveries and coordinate the intake of raw materials at the site.

· Confirm expected quantities, delivery dates and relevant purchase\-order or reference details in advance.

· Coordinate with warehouse and operations colleagues to ensure suitable space and resources are available for incoming materials.

· Ensure delivery dockets, receiving records and supporting certificates are available and completed where required.

· Record materials received and promptly report shortages, damage or other discrepancies.

· Support accurate stock records and flag any supply issues that could affect planned operations or customer deliveries.

Pricing and Cost Administration

· Request and compare freight, haulage and delivery quotations to support cost\-effective transport decisions.

· Maintain accurate and up\-to\-date price lists, transport rates and supplier information.

· Confirm agreed rates and service details before bookings are finalised.

· Monitor transport costs and flag unexpected charges, pricing changes or cost variances to management.

· Prepare clear cost comparisons and pricing updates when required.

Shipping Documentation and Administration

· Prepare and check transport bookings, delivery notes, dispatch documents, manifests and related paperwork.

· Maintain organised electronic and paper records for shipments, deliveries, raw\-material intake and transport costs.

· Update logistics, stock\-management or order systems accurately and promptly.

· Keep supplier, customer and haulier contact and service information current.

· Prepare regular updates on outstanding deliveries, lead times, transport costs and operational issues.

Experience and Skills

· Previous experience in shipping, logistics, transport coordination, supply\-chain administration or a similar role.

· Practical experience arranging collections and deliveries and liaising with suppliers and hauliers.

· Comfortable requesting quotations, comparing rates and maintaining accurate pricing information.

· Experience coordinating raw\-material or stock intake would be a strong advantage.

· Confident using Microsoft Excel, email and logistics, stock\-management, order\-processing or accounting software.

· Strong organisational skills and attention to detail, with the ability to manage competing priorities and deadlines.

· Clear communication and problem\-solving skills, with a practical approach to resolving delivery and supply issues.

· Experience in a wholesale, distribution, manufacturing or warehouse environment would be beneficial, but is not essential.

Benefits:

• Bike to work scheme


• Company pension


• On\-site parking

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