Senior Project Coordinator - West London - Freight Forwarding

Senior Project Co-ordinator – Multimodal Project Logistics

Location: West London

Salary: £50,000 – £60,000 DOE + benefits

Overview

An established project freight forwarding team is seeking a Senior Project Co-ordinator with strong experience in multimodal import operations. This is a hands-on role managing complex project cargo movements end-to-end, with a strong focus on breakbulk, chartering, and out-of-gauge (OOG) shipments.

The role is centred on large-scale import projects across multiple transport modes, requiring strong operational control, commercial awareness, and the ability to manage complex international movements from origin through to final delivery.

You will join a close-knit operations team where each individual manages their own portfolio of live projects. The environment is experienced, structured, and focused on delivering high-quality international project logistics solutions across major industrial programmes.

Key Responsibilities

• Lead RFQs, RFIs, and tender submissions from clients and network partners


• Manage multimodal import operations (sea, air, road, warehousing, OOG cargo)


• Handle breakbulk, chartering, and complex project freight movements


• Negotiate competitive rates with suppliers and carriers to maximise profitability


• Oversee full import shipment lifecycle including file opening, booking, execution, and completion


• Arrange and coordinate customs clearance and import transit activities


• Manage job costing and ensure profitability across all files


• Provide proactive customer updates including tracking and arrival notifications


• Manage exceptions, delays, and urgent delivery requirements


• Coordinate subcontractors and monitor service performance


• Support sales teams with operational input and logistics solutions


• Maintain accurate system usage and ensure compliance with internal processes


• Drive operational excellence and continuous improvement

Essential

• Strong background in freight forwarding or project logistics operations


• Experience across multimodal import transport (sea, air, road)


• Hands-on exposure to project cargo, breakbulk, chartering, and out-of-gauge shipments


• Ability to manage full import shipment lifecycle independently


• Strong understanding of customs clearance and international import flows

• Project freight experience in sectors such as energy, oil and gas, mining, or heavy industry


• International logistics experience


• Exposure to complex global import project movements

• Strong communication and client management skills


• Commercial awareness with a focus on job profitability


• Highly organised with strong attention to detail


• Confident problem solver with a calm approach under pressure


• Customer-focused with a strong service ethic


• Able to manage own workload within a busy project environment

• £50,000 – £60,000 depending on experience


• 25 days holiday


• Pension scheme


• Private healthcare (optional)


• Stable, experienced team environment with strong project pipeline


• Opportunity to work on complex international import project logistics files

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