Senior IT Purchasing Specialist
Overview: *English Version*
This is more than a job. It’s a chance to build, grow, and make a real impact! Join our team as our new Senior IT Purchasing Specialist!
The Senior IT Purchasing Specialist is responsible for the daily executionand opimization of the procurement processes for IT goods and services within the IT Chapter organization. This role serves as the primary operational interface between IT stakeholders, the corporate Procurement department, suppliers, and Accounting/Finance teams. The specialist processes purchase requests, solicits quotes, creates requisitions and purchase orders in the corporate procurement tool, tracks deliveries, reconciles IT spending against budget, and troubleshoots invoice processing issues. This position requires a thorough understanding of IT suppliers, products, services, licensing models, and corporate procurement policies.
Responsibilities:
Purchase Request Processing \& Order Management
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- Receive, review, and validate purchase requests originating from IT Chapter teams (infrastructure, applications, cybersecurity, modern workplace, etc.).
- Qualify requests by confirming specifications, quantities, budget availability, and alignment with IT standards and approved vendor lists.
- Create requisitions and submit purchase orders in the corporate procurement tool, ensuring all required supporting documentation is attached (quotes, proposals, supplier comparisons, email exchanges).
- Ensure compliance with the company's procure\-to\-pay (P2P) policies, including that no commitments are made without an approved purchase order.
- Confirm receipt of goods and services to enable timely supplier payment.
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- Request and evaluate quotes from approved/known vendors for standard IT equipment, software licenses, SaaS subscriptions, maintenance renewals, and accessories.
- Work with IT stakeholders and IT buyers from the purchasing team to optimize pricing, terms, delivery schedules, and service\-level agreements.
- Maintain accurate and up\-to\-date records of vendor contacts, pricing agreements, lead times, and catalog items within the corporate procurement tool.
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- Collaborate with the Procurement for onboarding new suppliers, including submitting Supplier Creation Requests and coordinating collection of supplier registration forms and banking details.
- Partner with Procurement on Requests for Proposal (RFP) and competitive sourcing activities for new or high\-value IT purchases.
- Support legal and security review processes as required for new contracts and vendor agreements.
- Ensure alignment with corporate procurement strategy, compliance frameworks, and governance standards.
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- Track open purchase orders from requisition through delivery, proactively following up with suppliers on order status, shipping confirmations, and estimated delivery dates.
- Assist in resolving order discrepancies, delays, shortages, or quality issues with suppliers in a timely manner.
- Escalate supplier performance issues and support periodic vendor evaluations.
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- Reconcile IT purchases and actuals against approved IT budgets on a regular basis (monthly/quarterly).
- Maintain accurate spend records by activity, project, and category to support IT financial planning and FinOps practices.
- Provide spend reports and variance analyses to IT leadership to support budget reviews and forecasting.
- Identify cost\-saving opportunities through volume consolidation, contract renegotiation, or alternative sourcing.
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- Serve as the primary liaison between IT, Accounting/Finance, and suppliers for invoice\-related issues.
- Investigate and resolve invoice discrepancies, including mismatches between purchase orders, receipts, and invoices (PO–GR–Invoice three\-way match).
- Coordinate with the Procurement Support team to address processing errors or workflow issues.
- Ensure timely resolution of blocked or disputed invoices to maintain positive supplier relationships and avoid payment delays.
Education
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- Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, Finance, or a related field.
- Equivalent combination of education and relevant experience will be considered.
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- 5\+ years of experience in IT procurement, purchasing, or vendor management in a corporate environment.
- 1\+ years of hands\-on experience with Workday Procurement (requisitions, purchase orders, receipts, supplier management) or a comparable ERP procurement module (SAP MM, Oracle).
- Demonstrated experience interfacing with corporate procurement/sourcing teams and managing RFP processes.
- Experience with IT budget tracking, spend reconciliation, and invoice dispute resolution.
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- Strong understanding of IT products, services, and licensing models (hardware, software, SaaS/subscription, perpetual, maintenance/support contracts, cloud services).
- Familiarity with IT asset lifecycle management and inventory practices.
- Working knowledge of procure\-to\-pay (P2P) processes and three\-way invoice matching.
- Proficiency in Microsoft 365 (Excel, Teams, SharePoint) and reporting/analytics tools.
74Software, affiliated with Axway and SBS, together, we deliver secure, mission\-critical software that powers a data\-driven world. Independently operated leaders with decades of proven expertise. From secure integration and API solutions to cloud\-based banking platforms, we help global organizations and financial institutions thrive.
For more than 25 years, Axway has helped major brands and government agencies worldwide with trusted solutions in Managed File Transfer (MFT), B2B integration, APIs, and Financial Accounting Hub products. SBS empowers banks and financial institutions to reimagine the future with a composable, cloud\-based architecture supporting deposits, lending, compliance, payments, consumer finance, and asset finance operations across the globe.
Why 74Software?
We celebrate diverse perspectives and experiences, knowing our people are our greatest strength. Join us and be part of a team where you can thrive, grow, and make an impact.
We offer benefits that support your health, growth, and lifestyle, so you can thrive at work and beyond, including health coverage, retirement plans, paid time off, flexible work, career development, competitive pay, and global culture perks. Equal Opportunity Employer
We are committed to providing equal opportunities and ensuring a fair and inclusive recruitment process. We do not discriminate on the basis of age, disability, gender, sexual orientation, race, religion, or any other protected characteristic.
*French Version*
Bien plus qu'un emploi, une opportunité de construire, évoluer et avoir un réel impact !
Rejoignez notre équipe en tant qu'un/une Spécialiste Senior des achats IT.
Ce poste constitue le principal point de contact opérationnel entre les parties prenantes IT, le département Achats corporate, les fournisseurs, ainsi que les équipes Comptabilité et Finance.
Le/la spécialiste traite les demandes d’achats, sollicite des devis, crée les demandes d’achat et bons de commande dans l’outil d’achats de l’entreprise, suit les livraisons, rapproche les dépenses IT du budget alloué et résout les problèmes liés au traitement des factures.
Ce poste requiert une excellente compréhension des fournisseurs IT, des produits et services technologiques, des modèles de licences, ainsi que des politiques achats de l’entreprise.
Responsabilités
Traitement des demandes d’achat \& gestion des commandes
- Recevoir, examiner et valider les demandes d’achat émanant des équipes IT Chapter (infrastructure, applications, cybersécurité, digital workplace, etc.).
- Qualifier les demandes en confirmant les spécifications, les quantités, la disponibilité budgétaire, ainsi que leur conformité avec les standards IT et les listes de fournisseurs approuvés.
- Créer les demandes d’achat et émettre les bons de commande dans l’outil achats de l’entreprise, en veillant à ce que tous les justificatifs requis soient joints (devis, propositions commerciales, comparatifs fournisseurs, échanges d’emails).
- Garantir le respect des politiques Procure\-to\-Pay (P2P) de l’entreprise, notamment en s’assurant qu’aucun engagement ne soit pris sans bon de commande approuvé.
- Confirmer la réception des biens et services afin de permettre le paiement des fournisseurs dans les délais.
Gestion des devis \& des fournisseurs (fournisseurs et articles référencés)
- Demander et analyser les devis auprès de fournisseurs approuvés/référencés pour les équipements IT standards, licences logicielles, abonnements SaaS, renouvellements de maintenance et accessoires.
- Collaborer avec les parties prenantes IT ainsi qu’avec les acheteurs IT de l’équipe Achats afin d’optimiser les prix, conditions contractuelles, délais de livraison et niveaux de service (SLA).
- Maintenir des données précises et à jour sur les contacts fournisseurs, accords tarifaires, délais d’approvisionnement et catalogues produits dans l’outil achats de l’entreprise.
Interface avec le département Achats Corporate
- Collaborer avec le département Achats pour l’intégration de nouveaux
Cette annonce provient de indeed. Voir l'annonce originale ↗