Senior Executive Assistant - UHNWI experience essential
Senior Executive Assistant - UHNWI
London
Full-Time | International Travel Required | Competitive Salary
Dual nationality UK/US or US Passport Essential
Overview
This is a rare opportunity for an experienced Executive Assistant to support a high-profile individual with an international lifestyle. The role combines private lifestyle management, business coordination, and operational oversight across multiple locations.
You’ll act as a central point of contact, ensuring all aspects of the principal’s personal and professional life run seamlessly. This position requires someone highly organised, proactive, and comfortable operating in a fast-paced, ever-changing environment.
Key Responsibilities
Personal & Lifestyle Management
- Oversee day-to-day logistics across multiple residences
- Manage household staff including cleaners, drivers, and service providers
- Ensure properties are maintained to a high standard at all times
- Handle deliveries, post management, and general administration
- Coordinate wardrobe management, packing, and travel preparation
- Manage personal shopping, gifting, and bespoke requests
- Arrange medical, wellness, and personal appointments
- Anticipate needs and proactively manage errands
- Provide full diary and inbox management
- Coordinate schedules, meetings, and communications with key stakeholders
- Support project-based work including administrative and logistical tasks
- Liaise with external partners such as agents, legal professionals, and advisors
- Attend meetings where required and provide comprehensive follow-up
- Oversee property-related projects including renovations and maintenance
- Coordinate with contractors, designers, and suppliers
- Manage budgets and track ongoing property expenses
- Ensure timely delivery and execution of projects
- Take full responsibility for managing all aspects of pet care and wellbeing
- Coordinate veterinary care, documentation, and travel logistics
- Manage third-party providers such as trainers and carers
- Ensure compliance with international travel requirements and regulations
- Maintain forward planning across all related responsibilities
- Coordinate complex international travel itineraries
- Manage accommodation, transportation, and on-the-ground logistics
- Prepare residences ahead of arrival when required
- Oversee travel documentation, visas, and related requirements
- Manage shipment of personal items and specialist equipment
- Proven experience supporting high-net-worth individuals or in a similar senior EA role
- Exceptional organisational skills and attention to detail
- Highly discreet with a strong understanding of confidentiality
- Calm, adaptable, and solution-focused under pressure
- Strong communication and stakeholder management skills
- Experience managing households, vendors, and international logistics
- Comfortable working flexible hours and travelling when required
- Self-sufficient, polished, and proactive
- International travel is required
- Flexible working hours are essential to meet the demands of the role
- A high level of confidentiality is mandatory
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