Senior Executive Assistant

The Senior Executive Assistant role offers an exciting opportunity to provide high-level administrative support within the not-for-profit sector. Based in Manchester, this position requires exceptional organisational skills and the ability to manage multiple priorities effectively.

Client Details

This organisation is a well-established not-for-profit entity, recognised for its contributions within its sector. As a mid-sized organisation, it operates with a professional and collaborative approach, offering a supportive environment for its employees.

Description

• Provide comprehensive executive support, managing complex calendars, correspondence, communications, and enquiries to ensure the efficient operation of senior leadership activities.


• Coordinate travel, accommodation, and logistical arrangements for senior stakeholders, ensuring a cost-effective approach and compliance with organisational policies and procedures.


• Maintain accurate and up-to-date records of key external contacts, stakeholder information, and internal organisational data.


• Support the development and maintenance of organisational structure documentation and workforce information.


• Assist senior leaders in building and maintaining effective relationships with external stakeholders, partners, and key contacts.


• Provide administrative and coordination support for funding applications, project submissions, and associated reporting requirements.


• Support the delivery of organisational objectives by coordinating meetings, monitoring actions, tracking performance measures, and facilitating goal-setting processes.


• Act as a trusted source of information by gathering, analysing, and presenting feedback, insights, and relevant organisational intelligence to support informed decision-making.


• Undertake research, investigations, and information-gathering activities as required, working collaboratively with internal and external stakeholders to produce reports, briefings, presentations, and recommendations for senior leadership review.


• Compile, analyse, and present data from a variety of sources to support strategic planning, operational decision-making, and organisational improvement initiatives.


• Ensure the highest levels of confidentiality, professionalism, and discretion are maintained when handling sensitive information and communications.

Profile

A successful Senior Executive Assistant should have:

• Demonstrable experience providing high-level executive or senior administrative support within a fast-paced professional environment.


• Experience using project management, customer relationship management (CRM), or other business management systems to support operational activities and reporting.


• Proven experience supporting senior leaders, executive teams, governing bodies, or other senior stakeholders.


• Advanced IT proficiency, including extensive use of Microsoft Office applications such as Outlook, Word, Excel, PowerPoint, Teams, and document management platforms, with the ability to quickly learn new systems and technologies.


• Relevant professional, vocational, or academic qualification in Business Administration, Office Management, or a related discipline, or equivalent practical experience.


• Excellent organisational and document management skills, with the ability to maintain accurate records and manage competing priorities effectively.


• Outstanding written and verbal communication skills, with the ability to produce clear, professional, and accurate correspondence, reports, and documentation.


• Proven ability to handle confidential, sensitive, and complex information with discretion, professionalism, and sound judgement.


• Strong interpersonal skills, with the confidence and credibility to communicate effectively with stakeholders at all levels both internally and externally.


• Ability to work independently, exercise initiative, and effectively manage workloads to meet deadlines in a dynamic environment.


• Experience preparing agendas, taking accurate meeting minutes, tracking actions, and ensuring timely follow-up of agreed outcomes.


• Strong diary and schedule management skills, coordinating meetings, appointments, and competing priorities efficiently.


• Excellent attention to detail, including proofreading and quality-checking documents for accuracy, grammar, consistency, and presentation.


• Collaborative and supportive team player with a positive and proactive approach to work.


• Ability to remain calm, adaptable, and effective when working under pressure or responding to changing priorities.


• Experience managing budgets, processing expenses, and maintaining accurate financial records.


• Strong analytical, critical-thinking, and problem-solving skills, with the ability to identify solutions and support continuous improvement initiatives.

Job Offer

• Competitive salary ranging from £34,000 to £41,000 per annum, based on experience.


• Fixed-term contract with the opportunity to contribute to a respected not-for-profit organisation.


• Convenient Manchester location with access to local amenities and transport links.


• Full time position 37.5 hours per week, Monday to Friday.


• Supportive and professional work environment fostering collaboration and growth.


• Opportunities to work on meaningful projects within the not-for-profit sector.

This is an excellent opportunity for a skilled Senior Executive Assistant to join a prominent organisation in Manchester. If this role aligns with your skills and aspirations, we encourage you to apply today!

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