Senior Administrative Specialist (Business Relations Management Consultancy Services)

Location:

Strasbourg, France

Reference No:

QTM.SC\-2026\.46/ Strasbourg

Deadline for Application:

04\.06\.2026 r.

Skills, knowledge, experience required:

• A level of post\-secondary education attested by a diploma OR a level of secondary education attested by a diploma giving access to post\-secondary education;


• Minimum 4 years’ relevant professional experience, of which minimum 3 years’ experience in administration or human resources or finance or communications or event management or facilitation;


• Experience in the field of administrative work;


• Excellent usage of MS Office, in particular MS Excel;


• Ability to:


• Work under pressure and respond to changes in a rapidly evolving work environment;


• Exercise professional discretion in a highly confidential work environment;


• Cooperate smoothly in the multicultural environment;


• Proven strong level of personal integrity;


• Supportive and helpful personality, with a cooperative and service\-oriented attitude;


• Good communication and interpersonal skills;


• Proficiency in written and spoken English (level C1 or higher);


• Good level of Estonian language (level B2 or higher).

• Setting up recurring internal (sector, unit, with the Head of Unit) meetings, and preparation meetings for AG and CWG (eu\-LISA, contractor, COM, MSs, Frontex (FX));


• Setting up monthly preparation meetings for CWG with eu\-LISA, COM and Frontex (FX);


• Aligning on agendas and presentations for CWG with eu\-LISA, FX, COM;


• Aligning internally to ensure timely delivery of presentations from teams and sharing them with stakeholders (MS) prior to CWG meetings;


• Participating in monthly stakeholder meetings (AGs, CWGs) and taking notes on actions;


• Updating action lists and sharing them with stakeholders (internally and externally);


• Coordinating the review of AG Executive Summaries and sharing final versions with stakeholders;


• Coordinating the review of AG Meeting Minutes and sharing final versions with stakeholders;


• Facilitating consultations with stakeholders;


• Supporting the onboarding process for carriers (responding to queries in functional mailbox/Jira/participating in meetings with project teams);


• Organising monthly meetings with the Carrier community (Carriers, Service Providers, AG members);


• Providing support to the Management Board Secretariat (MBS) with presentation screening and managing access to Carrier meetings;


• Coordinating the review process of CWG summaries among eu\-LISA, COM and FX, and ensuring timely upload to the website;


• Providing extranet/intranet access to colleagues;


• Participating in planning and organisational work of BRMS and its staff members;


• Forwarding all documentation (FAQs, SOPs, meeting materials, etc.) to the Carrier community;


• Aligning documentation on SharePoint / T drive;


• Providing final documents (attendance lists, registered carriers lists, meeting materials) to AG members via the MBS;


• Arranging ad\-hoc meetings with the carrier industry;


• Facilitating consultations with stakeholders for the implementation of the above tasks;


• Using Microsoft Office and SharePoint to support all the above activities.

If you are interested, for further information, please contact the point of contact for this offer.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60\-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS, kapitał zakładowy wynosi: 73\.852,80 złotych wpłacony w całości, TEL \+48 616684500, FAX \+48 616684501, www.vectorsynergy.com, info@vectorsynergy.com

Cette annonce provient de indeed. Voir l'annonce originale ↗