Secretary/Executive Assistant

The Role

Mount Carmel Secondary School is a Catholic school for girls, under the trusteeship of the Society of Jesus. We are seeking a highly organized, proactive, and versatile secretary to provide high\-level administrative support to the Principal and serve as one of the professional faces of our school.

This is a fully in\-person role within our school’s structure. You will be the "right hand" to the Principal, balancing confidential executive support with front\-of\-house hospitality.

Key Responsibilities

Executive Support \& Administration

• Strategic Diary Management: Proactively managing the Principal’s calendar, coordinating meetings with staff, parents, the Board of Management (BOM), and Department of Education stakeholders.


• BOM Support: Assisting in the preparation of agendas, briefing packs, and taking accurate minutes for Board of Management meetings.


• Documentation: Drafting reports, school policies, and newsletters. Maintaining confidential staff and student records via our TYRO system.

• First Point of Contact: Providing a warm, professional welcome to all visitors, parents, and students at the main reception desk.


• Communications Hub: Managing the main phone switchboard and school email account; filtering inquiries and directing them to the appropriate departments.


• Admissions Support: Assisting with the processing of student enrolments and maintaining the school’s waiting lists.

The Ideal Candidate

We are looking for a professional who thrives in a fast\-paced, "all\-hands\-on\-deck" environment:

• Experience: Minimum 3–5 years in an administrative or EA role. Previous experience in a school office or handling basic bookkeeping is highly desirable.


• Discretion: An absolute commitment to confidentiality and GDPR compliance.


• Interpersonal Skills: A natural "front of house" personality—calm, welcoming, and capable of managing the morning rush with a smile.


• Technical Proficiency: Strong skills in Microsoft Office and a quick learner of school management software.


• Reliability: As a core in\-person role, punctuality and a consistent presence on campus are vital to the school’s daily operation.

• Relevant secretarial or administrative qualification.


• Successful completion of the Garda Vetting process.


• Excellent organizational skills and the ability to multitask under pressure.

Please submit a Cover Letter and updated CV specifically outlining your suitability for this role to: The Chairperson, Board of Management

Email: vacancies@mountcarmel.ie

Closing Date: June 17 @ 4:00 PM

Pay: €31,000\.00\-€45,000\.00 per year

Work Location: In person

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