Scheduling Coordinator

Scheduling Coordinator

Salary: £17.53 per hour + holiday pay

Contract: Full-time (35 hours p/w), temporary until the start of July 2026

Location: 2-days in Central London, remainder remote

We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes.

Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.

Key responsibilities for this role include:

Scheduling & Coordination

• Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes.


• Supporting the contracting process for external contributors, including speakers, facilitators and suppliers.


• Managing the onboarding of new suppliers, including procurement setup and system access.


• Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.

Data, Systems & Reporting

• Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records.


• Producing regular reports and supporting analysis to inform planning and decision-making.


• Supporting data-driven insights, including trend analysis and forecasting where required.

Operational & Administrative Support

• Coordinating team calendars, meetings and administrative workflows.


• Providing first-line support to stakeholders, resolving queries and ensuring a high level of service.


• Processing purchase orders, invoices and financial data to support budget tracking.

Projects & Process Improvement

• Supporting small projects and initiatives, including research and process development.


• Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery.


• Contributing to a culture of continuous improvement and effective change management.

To be considered for this position, you should bring:

• Strong organisational skills with the ability to manage multiple priorities.


• Excellent attention to detail and a high level of accuracy when working with data and systems.


• Strong communication skills and confidence working with a variety of stakeholders.


• Good IT skills, including experience with databases, systems or scheduling tools


• A proactive and collaborative approach, with strong time management skills.

If you’re excited by the opportunity to work in a fast-paced, international environment and play a key role in delivering high-quality programmes, we’d love to hear from you.

CVs will be reviewed on a rolling basis so if you are interested, please apply ASAP and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.

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