Receptionist (m/f/d)

We’re looking for a Receptionist to join our team in Berlin, Germany in an on\-site working mode. This is a part\-time role on a 1\-year fixed\-term contract. In this position, you will provide professional front\-desk service, ensuring a welcoming, efficient and safe office environment for employees and visitors. You will manage day\-to\-day operations across reception, office administration and vendor coordination, helping maintain smooth business processes and a positive workplace experience.

This role offers an opportunity to contribute to an organized, high\-quality work environment while engaging with a diverse range of stakeholders.

Responsibilities

• Ensure a user\-friendly, safe and sustainable office environment, addressing necessary repairs promptly


• Offer professional reception services to visitors and handle incoming phone calls, providing clear responses and escalating inquiries when needed


• Conduct office orientation for new starters, including provision of equipment and induction support


• Arrange and manage meetings or conference calls, ensuring meeting rooms remain clean and functional


• Administer invoice processing, approvals and payment follow\-ups while supporting general administrative tasks


• Coordinate with remote IT support and local accountant to ensure smooth office operations


• Monitor office expenses and manage supplier relationships to maintain cost\-effective agreements


• Manage mail processes including distribution of incoming mail and organization of courier shipments


• Assist in planning and implementation of office events such as offsite meetings, conferences and team gatherings

• Previous front\-of\-house receptionist experience


• High standard of written and spoken German and English with a professional telephone manner


• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and confident use of the internet


• Strong organizational skills with the ability to prioritize a busy schedule while maintaining attention to detail


• Effective communication and interpersonal skills to liaise with people at all levels


• Positive, proactive attitude in identifying issues early and responding to internal and external inquiries


• Resourcefulness, resilience and punctuality


• Ability to handle sensitive data with discretion


• Problem\-solving mindset with willingness to propose improvements

• 30 days holiday per annum


• Company Pension Scheme


• Regular performance assessments


• Discount on Fitness\-First Black Membership


• bitkom \- Corporate Benefits


• Employee Stock Purchase Plan (ESPP) (subject to certain eligibility requirements)


• Learning and development opportunities, including in\-house training and coaching, professional certifications, and courses


• Friendly and enjoyable working team


• Regular corporate and social events


• Flexible and remote working opportunities


• Award\-winning workplace: Great Place To Work® certified in 2026, Kununu (Top Company 2022–2026\), NewWork Business Award 2025 for outstanding culture, innovation and employee satisfaction.

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