Receptionist/Administrator

Job Overview
We are looking for a professional and approachable individual to join our friendly team. As Receptionist Administrator you will provide full confidential administrative support within the prep school to maintain the efficient and effective operations of the school.

You will be a point of contact for parents, pupils, and visitors, ensuring communication channels are professional and effective.

To be successful in this role, you will have demonstrable experiencing of administration processes and systems, coupled with strong interpersonal skills. Experience of working in a school setting, or similar regulated setting, is desirable but not essential. If you are an organised and methodical individual, with a flexible approach, we would like to hear from you.

We aspire to deliver exceptional every day, whilst creating a welcoming and supportive environment where individuals can thrive, find their exceptional, and be celebrated. Our 3 cornerstone values are Humility, Engagement and Kindness. If this sounds like a cultural fit for you, and you meet the job requirements, we would love to hear from you.

Main Duties \& Responsibilities

• Welcome visitors, ensuring sign\-in procedures are followed


• Handle external and internal queries efficiently and effectively


• Provide administrative support to the Office Manager, academic staff and the Senior Management Team


• Work with teaching staff to maintain accurate pupil registers, receiving telephone calls from parents and following up on any absences by contacting parents and passing on information about absentees to the appropriate staff


• Check absent pupils, not reported to School


• Process general enquiries, ensuring these are promptly and politely dealt with, or passed on to the relevant member of staff


• Prepare and distribute letters/messages via the school portal


• Update MIS, ensuring pupil data is correct


• Populate and update pupil timetables


• Prepare pupil certificates and badges for academic merits


• Update and main the staff calendar and SOCs


• Update and maintain the medical database and consent


• Review the termly calendar – prepare and circulate letters


• Carry out software updates on Classlist


• Collate monies for charity days, for passing to Finance


• Administer basic first aid to pupils

General

• Exemplify the school values of Humility, Engagement and Kindness, and demonstrate the appropriate and expected behaviours


• Promote, monitor and maintain health, safety and security in the workplace, through adherence to the relevant policies and procedures


• Contribute to the protection and welfare of children and young people, as appropriate, in accordance with any agreed policies and/or guidelines, reporting any issues or concerns to the DSL


• Adhere to all other relevant school policies and procedures


• Support the management team by performing other reasonable duties as required


• Work as part of a team and support other members to meet objectives


• Attend staff meetings and INSET as required


• Partake in the school’s appraisal process


• Undertake all mandatory training, as required

*The duties and responsibilities shown above are not intended to be exhaustive and the post holder will be expected to be flexible and to take on new responsibilities as necessary to meet the changing needs of the School.*

Pay: £21,608\.79 per year

Benefits:

• Canteen


• Company events


• Company pension


• Cycle to work scheme


• Discounted or free food


• Employee discount


• Enhanced maternity leave


• Enhanced paternity leave


• Free flu jabs


• Free or subsidised travel


• Free parking


• On\-site gym


• On\-site parking


• Referral programme

Work Location: In person

This listing is from Indeed. View original listing ↗