Quality Documentation Administrator

Major Recruitment are currently recruiting for a Quality Documentation Administrator to join a leading manufacturing organisation based in Glenrothes.

This is an excellent opportunity for an organised and detail-oriented administrator to support a busy Quality department, ensuring customer documentation and certification packages are compiled accurately and delivered on time.

This role is 100% office-based and would suit candidates with strong administrative experience, excellent attention to detail, and confidence using Microsoft Office applications.

The Role As a Quality Documentation Administrator, you will work closely with Quality, Production, Projects, Sales and Inspection teams to ensure documentation is accurately prepared and maintained throughout the manufacturing process.

Key Responsibilities • Prepare and compile customer documentation and certification packages

• Gather and organise documentation from multiple departments


• Ensure documentation is completed accurately and issued within project deadlines


• Review data books and quality documentation before customer submission


• Track inspection reports, certificates and quality records


• Attend production meetings and communicate documentation updates


• Respond to documentation-related customer queries


• Maintain accurate filing, archiving and traceability records


• Update internal systems, trackers and spreadsheets


• Support the Quality team with administrative duties and continuous improvement activities

Requirements • Previous administrative experience within an office environment

• Strong attention to detail and accuracy


• Excellent organisational and time management skills


• Proficiency in Microsoft Excel, Word and Outlook


• Strong communication skills, both written and verbal


• Ability to manage multiple priorities and work to deadlines


• Team-focused approach with a strong customer service mindset

Desirable • Experience within a manufacturing or engineering environment

• Experience compiling technical documentation or certification packs

Working Hours Monday to Thursday: 08:00 - 16:30 (30-minute lunch)

Friday: 08:00 - 14:00

Pay & Benefits • £15.38 per hour

• 38 hours per week


• 4-month contract


• Immediate start available


• Opportunity to gain experience within a global manufacturing environment

Interested? Apply today for immediate consideration.

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