Purchasing & Logistics Executive (Cantonese Speaking Must)

Duties \& Responsibilities

• Liaise with shop/restaurant managers to understand and address purchasing requirements and operational issues


• Handle purchasing and sourcing of products from both local UK suppliers and overseas suppliers, particularly in China


• Process purchase orders efficiently with suppliers, ensuring accuracy, cost control, and timely execution


• Conduct market research on product pricing, availability, and sourcing options for new and existing items


• Coordinate orders, pricing, and stock replenishment via communication platforms such as Taobao, WeChat, WhatsApp, and other supplier channels


• Manage shipping and logistics arrangements for imported goods from China to the UK


• Liaise closely with freight forwarders, logistics agents, and brokers to ensure smooth customs clearance and timely delivery


• Facilitate communication and follow\-up on overseas purchase orders and shipments with suppliers, logistics partners, and internal managers


• Coordinate deliveries to restaurant outlets and warehouse locations


• Monitor shipment schedules and proactively follow up on delayed, missing, or incomplete deliveries


• Handle goods return and resolve logistics or supplier\-related issues where required


• Maintain accurate and comprehensive records of purchases, shipments, invoices, and related documentation


• Maintain and update supplier database, including contact details, pricing information, and specific supplier requirements


• Support warehouse operations, including stock control, goods receiving, dispatch arrangements, and inventory organisation


• Arrange and coordinate deliveries, collections, and internal stock transfers between warehouses and restaurant branches


• Communicate effectively with suppliers, warehouse staff, restaurant teams, and management to ensure smooth daily operations


• Provide general administrative support to restaurant operations and the office as required


• Oversee or assist with maintenance of company utilities and liaise with external service providers or brokers when necessary


• Undertake any ad\-hoc duties as required by management


• Report directly to the Office Manager

• Fluent in English, Cantonese, and Mandarin (spoken and written communication essential)


• Previous experience in procurement, purchasing, shipping, logistics, or warehouse coordination is preferred


• Strong understanding of import/export processes, including international shipping and customs procedures, is an advantage


• Familiarity with sourcing and communication platforms such as Taobao, WeChat, WhatsApp, and other online procurement tools


• Strong organisational skills with excellent attention to detail and high level of accuracy


• Strong communication and interpersonal skills, with the ability to liaise effectively with suppliers, internal teams, and external partners


• Proven problem\-solving ability and capability to handle operational issues independently


• Ability to multitask, prioritise workload, and perform effectively in a fast\-paced environment


• Strong team player with the ability to also work independently with minimal supervision


• Proficient in Microsoft Office (particularly Excel and Word)


• Familiar with Google Workspace applications, including Gmail and online collaboration tools


• Experience within the restaurant, catering, or hospitality industry is an advantage

Pay: £26,000\.00\-£27,000\.00 per year

Benefits:

• Discounted or free food

• London WC2H 7JJ: reliably commute or plan to relocate before starting work (required)

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