Purchasing Administrator

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

We have an exciting opportunity for a Purchasing Advisor to join our growing Ayvens Procurement Division, a team at the centre of transforming how we source, manage, and develop our external partnerships.

The procurement division is responsible for all major spend areas and has a particular focus on our core operational supply chain categories, including vehicle purchasing, order fulfilment and delivery, and in‑life services. Working within this team means playing a pivotal role in strengthening our supply chain, driving efficiency, and shaping the future direction of our business.

The key responsibilities of the role are as follows:

• To receive vehicle quotes and place orders with our quality supply chain.


• Build strong relationships with our suppliers to support quality and timely service during the end\-to\-end vehicle order to delivery process. Working with the fleet and vehicle leasing industry systems to place, progress and monitor orders.


• Deliver high quality administrative and process support, working collaboratively with our related internal and external customers.


• Working as part of the Operations and Vehicle Procurement teams to provide flexibility to adapt to the needs of our highly valued customers and supply chain.


• To process tasks accurately and to a high\-quality standard.


• Customer centric approach. Keeping parties informed and anticipating next steps.


• To develop knowledge and expertise of our vehicle order bank and the product specification nuances between manufacturers.


• Proactive and responsive ensuring tasks are completed accurately and within service level.


• To be proactive in spotting opportunities and driving improvements to simplify our processes, making things easier for our people and our customers


• Conform to our regulatory and service obligations that rise the benchmark of our industry.

• Solid and effective verbal and written communicator.


• Experience within a Customer Service environment (direct or indirect customers or suppliers)


• Good awareness of vehicles on the road (i.e. can identify Ford, Tesla \& vehicle manufacturers)


• Strong attention to detail and accuracy


• Competent user of Microsoft Word \& Excel and email.


• Investigative or solutions experience advantageous.

*Rewards \& Financial Benefits*

Competitive pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000\), Retail discounts programme, GymFlex membership options, Cycle to Work scheme

*Health \& Wellbeing*

Life Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insurance.

*Time Off \& Work–Life Balance*

25 days’ annual leave \+ an additional Celebration Day, *37\.5 hour week, Monday to Friday, no weekends,* Holiday buy \& sell scheme, Volunteer days , Time allocated for personal development, Study support (where applicable).

*Workplace \& On‑Site Facilities*

Free parking, EV charging points, Bike storage \& shower facilities, Complimentary breakfast, Staff and social events

*Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience doesn’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!*

Why Ayvens?

With over 3\.4 million vehicles managed across more than 42 countries, we provide full\-service leasing, flexible subscription services, fleet management services and multi\-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well\-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology\-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

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