Purchasing Administrator

Summary of Position

The Purchasing Administrator plays a key role in supporting the Purchasing team, ensuring the accurate and timely creation of purchase orders, tracking supplier confirmations and delivery schedules, and proactively managing overdue orders. In addition, the role maintains critical purchasing master data, such as supplier to product mappings and product records, to help drive efficient stock replenishment and consistently high service levels.

Core Responsibilities

• Raise standard and repeat purchase orders in the ERP system, in line with supplier agreements, templates and internal approval processes.


• Request and record supplier order acknowledgements and confirmations, ensuring purchase order accuracy and that supporting documentation is captured.


• Monitor overdue deliveries, proactively chase suppliers, and escalate issues to the Purchasing team where appropriate.


• Maintain up\-to\-date purchase order status information and communicate updates to relevant internal stakeholders.


• Maintain supplier to product associations and product list data within the ERP system.


• Track and support the resolution of common purchase order, goods receipt and invoice issues, ensuring actions and outcomes are properly recorded.


• Purchase and manage office stationery and other low value consumables as assigned.


• Provide general administrative support to the team as required, including screening phone calls and logging pre\-qualification questionnaire (PQQ) responses in the system.


• Support continuous improvement within the team by suggesting process enhancements and assisting with the testing of new automations.

• Experience in an administrative role within purchasing, supply chain, customer service or operations.


• Experience using an ERP system, with SAP Business One desirable, and strong Excel skills.

• High attention to detail with a strong focus on data accuracy.


• Well organised, with the ability to manage multiple tasks and priorities with minimal supervision.


• Confident communicator, with a professional and persistent approach to supplier follow\-up.


• Strong problem\-solving mindset, able to identify issues early and escalate appropriately.


• Team oriented, with a willingness to provide cover and adapt to changing priorities.

Application question(s):

• Do you have hands\-on experience using an ERP system (e.g. SAP Business One) and Excel?

• Denton, Greater Manchester (preferred)

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