Property Administrator

About the role

Our work matters to millions. It’ll matter to you too.

Join our team as a Property Administrator and support the delivery of property, project and Hard FM activities across our UK estate. You’ll play a key role in keeping operations running smoothly, providing high\-quality administrative support to Property Managers and project teams.

This is a varied and fast\-paced role where organisation, attention to detail and strong communication skills are essential. You’ll be at the centre of day\-to\-day activity, helping to ensure processes, systems and documentation are maintained to a high standard.

The role will involve occasional UK travel, including regular visits to Newcastle, to support wider team and project requirements.

What you'll be doing

• Manage the property services inbox, responding to queries and directing tasks appropriately


• Maintain property systems and databases, ensuring all records are accurate and up to date


• Act as a key point of contact for property\-related enquiries across the business


• Coordinate documentation, including legal approvals, schedules and policy updates


• Support diary management, travel planning and team coordination


• Update and monitor PPM schedules and project trackers


• Liaise with contractors to arrange maintenance, repairs and planned works


• Raise purchase orders, process invoices and manage supplier set\-up


• Ensure all documentation is accurately filed and maintained in SharePoint

You’ll have:

• Previous administrative experience in a fast\-paced environment


• Strong organisational and time management skills with excellent attention to detail


• Understanding of property, projects or facilities management


• Good working knowledge of Microsoft Office (Word, Excel, Outlook)


• Strong communication and interpersonal skills


• The ability to work independently and as part of a team


• A proactive and flexible approach to work

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.


• 25 days paid annual leave (pro rata)


• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave


• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long\-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com

Job Reference: BBUK19440

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