Project Management Officer
We are looking for a Project Management Officer with a maximum of 3 years experience. The role is a new hire due to promotion of the current PMO to a project Manager. As such this means our client is looking for graduate or degree apprentice type candidate to undertake the co ordination and organisational aspects of the role.
Our client is a Wealth and Asset Management business and experience within that area is highly preferred but not essential.
They are based in W1 and currently do 4 days in the office and 1 from home.
Their change programme typically comprises around 40 concurrent projects spanning regulatory, operational, efficiency, and new business initiatives, with 3-4 projects initiated and completed per month on average.
The role sits within the Project Office, which includes the Head of Project Office, 2 dedicated Project Managers and the PMO Lead. The Project Management Officer will report into the Head of Project Office.
The PMO will play a key role in supporting the effective delivery and governance of this change portfolio. The PMO will be responsible for ensuring consistent application of project management standards, producing regular project governance committee materials and senior management reporting, and assisting with resource, budget and issue management.
This is a hands-on, developmental role ideal for someone with prior experience in project coordination or PMO support who is looking to build analytical, governance, and stakeholder management skills in a fast-paced financial services environment.
The majority of projects are led by the Business (i.e. not dedicated Project Managers) and support is key for these individuals. There is also opportunity to support the ongoing development of the existing Project Management framework.
Key responsibilities Include
Governance & Reporting
- Prepare and collate materials for the monthly Change Management Committee, ensuring timely and accurate reporting across all projects.
- Consolidate project data for MI, portfolio dashboards, and Executive and Board-level committee reporting.
- Maintain consistency and quality of governance documentation, ensuring alignment with established standards and templates.
- Track project risks, issues, and dependencies, escalating as appropriate.
- Work with Finance to monitor project spend against approved budgets.
- Follow up with business sponsors and project owners to ensure project data, timelines, and deliverables remain current and accurate.
- Maintain up-to-date records of upcoming projects within the central project register.
- Assist with regular meetings to review new project proposals, ensuring feedback is communicated to project sponsors and incorporated.
- Assist with planning and monitoring project resourcing.
- Support the annual project budget process, including collection and validation of project proposals for management review and sign-off.
- Contribute to the ongoing enhancement of Sarasin's project governance framework, including review and improvement of tools, templates, and processes.
- Promote consistent application of governance standards and assist in periodic quality reviews of project documentation.
- Support continuous improvement initiatives within the Project Office to strengthen efficiency, control, and project delivery quality.
- Provide day-to-day coordination support on priority projects, including meeting organisation, progress tracking, and issue resolution.
- Assist with testing, documentation, and handover activities to ensure successful transition of project deliverables into business-as-usual operations.
- Where appropriate, take ownership of lower risk internal initiatives that contribute to operational improvements or risk reduction.
- Liaise with sponsors, project managers, and support functions such as Legal, Compliance, and Information Security Officer to ensure adherence to regulatory, contractual, and data-protection standards.
- Maintain productive relationships with department heads to ensure alignment on department projects and resource planning.
- Communicate clearly and professionally across all levels of the business.
- Experience of working within a Project Management Office, or similar,
- Strong organisational and analytical skills with excellent attention to detail.
- Familiarity with project management tools, and principles and terminology.
- Confident communicator, comfortable engaging with a range of stakeholders.
- Advanced Microsoft Excel and PowerPoint skills (e.g. data analysis, presentation formatting).
- Demonstrated ability to manage multiple streams of work and meet deadlines.
- Awareness of regulatory change or governance processes in financial services.
- Timely, accurate, and high-quality production of PMO reporting materials.
- Demonstrated understanding and consistent application of the project governance framework.
- Maintenance of accurate and complete project and portfolio data.
- Evidence of personal development and growing independence within the PMO function.
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