Project Coordinator / Administrator

Posted: 23/05/26 Recruiter: Hays Reference: 3112922500 Type: Temporary Salary: £15 Hourly Location: Hemel Hempstead, Hertfordshire Description: Oversee contract administration activities, attend project meetings \& take minutes, create agenda packs.
Your new role

My client is seeking a highly organised and proactive Project Coordinator/ Administrator to support the successful delivery of projects across our organisation. This role is central to ensuring consistency, structure, and excellence throughout the project life cycle.Working closely with Project Managers and Cost Managers, you will play a key role in maintaining governance, overseeing documentation, administration and embedding best practice processes across multiple projects. This is an excellent opportunity for someone who thrives in a fast paced environment and wants to make a tangible impact on project delivery and efficiency.

Project Coordination \& Administration

• Support contract administration across projects, ensuring accuracy and compliance


• Coordinate and attend project meetings (virtual \& in\-person), producing high quality minutes


• Prepare project packs and agendas


• Manage and maintain key project documentation including


• Risk registers


• Procurement and order logs


• RFIs and change control documentation


• Programme tracking and reporting


• Action and decision logs


• Ensure all project data is accurate, up to date, and aligned with company standards

• Ensure compliance with internal QA procedures, NHS governance, and construction frameworks


• Champion accuracy, consistency, and best practice across all projects


• Support continuous improvement by identifying inefficiencies and enhancing workflows

• Experience in project coordination, administration, or PMO environments


• Strong organisational skills with the ability to manage multiple projects simultaneously


• Confident communicator with experience working with senior stakeholders and multidisciplinary teams


• Excellent attention to detail and a commitment to quality


• Strong digital skills across project management tools and document systems


• Experience in healthcare construction or NHS environments desirable


• Consultancy background

33 days holiday

Staff social events

Progression opportunities

What you need to do now

If you're interested in this role, click 'apply now' to forward an up\-to\-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

This listing is from indeed. View original listing ↗