Project Assistant

Open to Internal and External Candidates

Position Title : Project Assistant
Duty Station : Dublin, Ireland
Classification : General Service Staff, G4
Type of Appointment : Special Short\-Term Contract until March 2027, with possibility of extension
Estimated Start Date : October 2026

Closing Date : 28 September 2026

Organizational Context and Scope

Established in 1951, IOM is the leading inter\-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission (CoM) in Dublin and direct supervision of the National Project Officer the successful candidate will be responsible for the support requirements of the project supporting Beneficiaries of Temporary Protection (BOTP’S) in Ireland.

The role will provide administrative support across programme operations, with a primary focus on assisting the team responsible for facilitating movements into transitional accommodation. Responsibilities will include coordinating logistics, maintaining records, supporting case management processes, and ensuring smooth communication between teams. The role will include other programme related responsibilities as required.

Responsibilities and Accountabilities

• Support the implementation of the operational strategy of the project aiming to support BOTP’s in Ireland.


• Support the implementation of project activities and assist caseworkers in accordance with the project's Standard Operating Procedures (SOPs).


• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow\-up on administrative actions, etc.


• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.


• Organize meetings, workshops and training sessions.


• Respond to general information requests and inquiries; set up and maintain files/records.


• Maintain and ensure confidentiality of all projects related matters in accordance with guidelines and instructions. Take active steps to mitigate fraud and malfeasance and monitor the integrity of records containing individual data.


• Perform any other duties as may be assigned.

Education:

• School diploma with four years of relevant experience; or,


• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non\-governmental organizations;


• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,


• Prior work experience with international humanitarian organizations, non\-government or government institutions/organization in a multi\-cultural setting is an advantage.

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,


• Knowledge of UN and bilateral donor programming.


• Knowledge of financial rules and regulations.

• IOM’s official languages are English, French, and Spanish


• For this position, fluency in English is required (oral and written).


• Working knowledge of Arabic is desirable.

Values

• *Inclusion and respect for diversity: R*espects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.


• *Integrity and transparency: M*aintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.


• *Professionalism:* demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day\-to\-day challenges.


• *Courage*: Demonstrates willingness to take a stand on issues of importance.


• *Empathy*: Shows compassion for others, makes people feel safe, respected and fairly treated.

• *Teamwork:* Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.


• *Delivering results*: Produces and delivers quality results in a service\-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.


• *Managing and sharing knowledge*: Continuously seeks to learn, share knowledge and innovate.


• *Accountability*: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.


• *Communication*: Encourages and contributes to clear and open communication

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government.

*This post is subject to local recruitment. Only persons holding a valid residence and work permit in Ireland will be eligible for consideration.*

*As the right to live and work in Ireland is required, the contract issued may be shorter than the period mentioned in the advertisement, in order to align with expiry date of the work permit.*

*How to apply:*
Please apply to this job post, sharing your updated CV and Cover Letter explaining your interest in the role.

Please note that only shortlisted candidates will be contacted for an interview, soon after the closing of the Vacancy.

*Posting period:* From 14\.09\.26 to 28\.09\.26

Job Type: Full\-time

Pay: €2,750\.00 per month

Benefits:

• Additional leave


• Private dental insurance


• Private medical insurance


• Sick pay

• Dublin, County Dublin: reliably commute or be willing to relocate with an employer\-provided relocation package (required)

• Ireland (required)

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