Project Assistant

*San Sebastián de los Reyes**,* *Spain*

DAPIN is a team committed to excellence and innovation in the Oil \& Gas / Energy sector! With 96\.5% of our staff expressing high satisfaction in being part of this family, we are currently seeking a Project Assistant for our offices located in Sines, Portugal.

Requirements

• 3 years as an administrative assistant or administrator.


• Higher\-level training in Administration / Diploma.


• Advanced Office Package and Databases


• Spanish, English (C1\) , Portuguese.

• Onsite \- Sines, Portugal.

Document management

Activity management

Data base

Office package

Spanish, English (C1\) , Portuguese.

Principal duties

• Analyze and control all technical documentation related to the department and project activities within the contractual requirements and company procedures (including confidentiality).


• Assist the on\-site client. Print and prepare documentation for team and client meetings.


• Manage the project’s administrative documentation, letters, meeting minutes, etc.


• Gather information for reports.


• Assist Project Managers and Engineers as needed. High proactivity and focus on problem\-solving with room reservations, etc. Book internal office rooms, and reserve rooms in hotels if necessary.


• Upload and download documentation to/from the database.


• Maintain and organize all QC documentation, including inspection reports, test certificates, and NCR logs.


• Assist in preparing and updating quality records in accordance with project and client requirements.


• Track and monitor inspection schedules and ensure timely submission of reports.


• Support QC Inspectors and Supervisors with data entry and document control.


• Coordinate with site teams to collect and verify quality\-related information.


• Ensure compliance with company and regulatory quality standards.


• Prepare daily, weekly, and monthly QC status reports for management.


• Manage electronic and hard\-copy filing systems for quality documentation.

• You will be part of a global community of professionals passionate about engineering, innovation, and large\-scale change. We are united by a shared vision: building a better future through technology, expertise, and engineering excellence.


• We offer the stability and reach of a company with an international vision and scale, balanced with the warmth and constant support of a close\-knit, accessible local team.


• At DAPIN, you will collaborate on cutting\-edge initiatives alongside industry leaders. You will have the opportunity to tackle advanced technological challenges where your talent will be key to creating a lasting impact.

Every employee has the opportunity to witness the direct impact of their work.

Global Mobility Support

Professional Development

Organizational Integration

Relocation Concierge

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