Project and Resource Manager

Accountabilities:

• Evaluate incoming project requests, clarify requirements, and ensure proper intake structure in collaboration with commercial and research stakeholders.


• Coordinate and allocate research talent based on availability, capacity, urgency, and project complexity across multiple parallel assignments.


• Maintain an accurate and real-time overview of team bandwidth to ensure balanced workload distribution and prevent bottlenecks.


• Prioritise and sequence incoming work using defined operational criteria while communicating clear and realistic timelines to stakeholders.


• Identify inefficiencies in project flow and contribute to continuous improvement of handover processes and operational frameworks.


• Support the implementation and optimisation of automation tools (e.g., workflow systems, AI-enabled solutions, and integration platforms) to reduce manual coordination.


• Collaborate closely with research leadership to enhance operational efficiency and delivery scalability.

Requirements

• 2–4 years of experience in project coordination, operations, or resource planning, ideally within a market research or similarly fast-paced environment.


• Strong ability to manage high volumes of parallel requests while maintaining structure, accuracy, and attention to detail under pressure.


• Excellent prioritisation and decision-making skills, with the ability to balance urgency, complexity, and business impact.


• Strong communication skills with the ability to align and influence stakeholders across different functions and levels.


• Confidence in making capacity-based decisions and clearly explaining trade-offs when needed.


• Comfortable working in dynamic environments where priorities shift frequently and adaptability is essential.


• Hands-on, structured, and process-oriented mindset with a strong affinity for operational improvement.


• Proficiency in English is required; knowledge of German is a plus.

• Flexible vacation policy with no strict cap on the number of days you can take.


• Option to work from abroad (if based in the EU) for up to 180 days per year.


• Provision of all necessary work equipment, including a MacBook.


• Mobility support such as a Deutschland ticket or mobility budget (depending on location).


• Subsidised access to fitness and wellness memberships (e.g., Urban Sports Club or ClassPass, depending on location).


• Access to co-working spaces in selected global hub cities.


• Fully remote working model with international team collaboration and flexibility.

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