Project and Office Coordinator (m/f/d)

AROUNDTOWN Commercial Properties (ATCP) is the asset management
platform for Aroundtown SA, the largest listed commercial real estate
company in Germany. ATCP acts as owner representative thus managing,
leasing and optimising the commercial real estate portfolio, which, in
addition to typical office properties, also includes industrial,
logistics and retail properties. In addition to our company
headquarters in Berlin, Aroundtown Commercial Properties holds branch
offices in Munich, Düsseldorf, Frankfurt, Hanover and Leipzig. Our
employees of various nationalities and their performance stand for the
success of our company. Your tasks: Project Coordination Support
project managers in planning, tracking, and monitoring project
progress. Prepare project documentation, meeting agendas, minutes and
reports. Assist in coordinating deadlines, deliverables, and
communication between internal and external stakeholders. Ensure
projects remain on schedule by following up on action items. Office
Administration Manage the day-to-day administrative tasks of the
office. Serve as the first point of contact for general inquiries and
correspondence. Maintain filing systems (digital and physical) and
ensure accurate record-keeping. Oversee office supplies and liaise
with vendors for procurement and services. Travel & Events Management
Arrange and coordinate travel logistics, including flights, hotels,
and transportation for executives. Organize conferences, meetings, and
company events, ensuring all details (venue, catering, materials,
itineraries) are in place. Administrative Support Manage calendars,
schedule meetings, and support executives with organizational tasks.
Draft and format correspondence, presentations, and reports. Support
onboarding of new team members and coordinate internal communications.
Your profile Proven experience in office coordination, administration,
or project support roles. Strong organizational and multitasking
skills with excellent attention to detail. Proficiency in MS Office
Suite (Word, Excel, PowerPoint, Outlook) or similar tools. Strong
written and verbal communication skills. Ability to work independently
while supporting multiple stakeholders. Discretion and professionalism
in handling sensitive information. Proactive and solution-oriented
mindset. Excellent time management and prioritization abilities.
Strong interpersonal skills and team spirit. Flexibility and
adaptability in a dynamic work environment. Your perspective
Interesting, varied and broad range of tasks in one of the largest
real estate companies in Germany and Europe Good working atmosphere,
communication culture "on a first-name basis” and a pleasant working
atmosphere in an environment with flat hierarchies Individual training
and coaching for professional and personal development in our Academy
and with our in-house business coach Professionally equipped, in-house
gym with trainers and courses at the headquarters in Berlin as well as
fitness and health offers through the Wellhub platform at all external
locations Comprehensive company health management and company pension
scheme Support on the way to work through a subsidy for the use of
public transport and the option of leasing a bicycle through Eurorad
Modern IT equipment Mobility and flexibility through the use of pool
cars Flexible working hours and mobile working for an even better
work-life balance Exciting virtual range of family-friendly benefits,
including vacation programs, leisure and sports activities and
consulting services with our partner company Voiio Opportunity to
attend Bundesliga matches of FC Union Berlin, our favorite club
Discounts in selected hotels worldwide with up to 30% on overnight
stays and special conditions on food and drinks Employee discounts for
special conditions in the areas of media, fashion, leisure, facilities
and much more via a partner company Drinks and a selection of fruit
Additional days off on Christmas Eve & New Year's Eve Have we sparked
your interest? Then click on " Apply now " below and Max Boikov looks
forward to receiving your compelling application documents, including
your earliest possible start date and salary expectations. Aroundtown,
Personalabteilung, Wittestraße 30, Haus F, 13509 Berlin

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