Project Administrator

Position Overview

The Project Administrator provides comprehensive administrative and operational support to the Project Management team, ensuring that security installation projects are delivered efficiently, safely, and in accordance with industry standards. The role requires strong organisational capability, precise documentation management, and effective communication with internal teams, clients, and suppliers.

Key Responsibilities

• Project Administration — Maintain project schedules, track progress, update internal systems, and support the Project Manager in coordinating all project activities.


• Engineer Coordination — Arrange engineer attendance, manage site access requirements, distribute technical documentation, and ensure all resources are prepared ahead of installation works.


• Document Management — Produce, review, and maintain project documentation including RAMS, permits, drawings, commissioning records, and O\&M manuals.


• Procurement Administration — Raise purchase orders, liaise with suppliers, track deliveries, and ensure materials are available in line with project timelines.


• Client Liaison — Issue formal updates, prepare meeting minutes, coordinate site meetings, and support the delivery of professional client communication.


• Compliance \& Safety — Ensure adherence to relevant standards (e.g., NSI, SSAIB, BS EN) and support the implementation of health and safety procedures across all project activities.


• Financial Administration — Assist with invoicing, cost monitoring, timesheet collation, and financial reporting.


• Quality \& Handover — Support quality checks, manage snagging documentation, and prepare formal handover packs for project completion.

• Organisational Excellence — Ability to manage multiple concurrent tasks with accuracy and attention to detail.


• Technical Awareness — Understanding of security systems such as CCTV, access control, and alarm technologies (training may be provided)


• Eye for detail\- Ability to read drawings, confirm asset numbers match those on the design, Take\-off’s


• Professional Communication — Clear, concise, and professional communication with stakeholders at all levels.


• IT Proficiency — Competent in MS Office, project management platforms, CRM systems,


• Analytical Thinking — Ability to identify issues, propose solutions, and support decision‑making processes.


• CAD\- Desirable

• Experience in project administration, security systems, M\&E, or related technical environments


• Familiarity with RAMS, O\&M documentation, or industry compliance frameworks


• Strong administrative background with exposure to multi‑disciplinary project teams

Pay: £32,000\.00\-£36,644\.00 per year

Benefits:

• Company events


• Company pension


• On\-site parking


• Sick pay

• A\-Level or equivalent (preferred)

• Project Administration : 1 year (preferred)


• Engineer Coordination : 1 year (preferred)

• English (required)

• Driving Licence (preferred)

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