Procurement Officer

If you are ambitious, self\-motivated, hardworking and a team player and interested in growing your career with an International FMCG business, please read through our job opportunity.

Key Purpose:

Ensure on\-time delivery of raw materials and components to meet site production requirements, maintaining the agreed stock levels, at minimum cost.

Key Responsibilities:

Role: Customer Service Officer

• Raise purchase orders (long term) and scheduling agreements (short term) for raw materials/components in the right quantities, with the right supplier, at the right price, based on information coming from SAP (LTP, MRP), promotions, request scheduling or commercial.


• Manage the source list to ensure the use of the approved supplier and request info record from central purchasing.


• Follow up of orders (confirmations, problems with payments, communication with hauliers and suppliers, ... ) to ensure stable planning (no changes due to unavailability of raw materials/components)


• Evaluation of suppliers (OTIF and Vendor Rating)


• Inform central purchasing of any big issues (potential impact on CSL \> 0\.5%) and big variations of volume (\+ or \- 20%) and work together to solve any big issues that can’t be handled locally.


• Coordinate in case of missing components/raw materials


• Search for alternatives in cooperation with R\&D formulations/packaging, production , other plants and central purchasing


• Approval for derogation/concession from Business Unit Director


• Maintain call off parameters in SAP (lot sizes, lead times, safety stocks)


• Follow up payment issues with Central Park Administration


• Follow up and minimise any waiting costs from hauliers


• Provide forecasts to suppliers and central purchasing where requested


• Optimise material cost through :


• Proposals for de complexity


• Buying Long principle


• Reviewing MOQ’s and LT’s


• Analyse non and slow movers and propose solutions to reduce


• Manage return of non\-conform deliveries with the supplier in cooperation with quality department


• Build and maintain effective working relationships with suppliers, looking for the win\-win.


• Build and maintain effective working relationships with contacts in other departments


• Assure continuity of the department (backup other functions, where applicable)

Role: Health, Safety \& Environment

Legal responsibility

• Any line manager assures the Safety and Environmental conscience of his/her colleagues and assures they can work in safe conditions.


• Consult the HSE coordinator for advice on HSE matters, whenever required.


• Respect the processes and procedures (set to assure the HSE conditions) and in relation to risks of the department, transpose these to work instructions.


• Check the respect of these instructions by colleagues; verify if they are aware of the risks related to their activities and if they have clearly understood the instructions. Check if they can and do respect them.


• Investigate accidents, incidents and dangerous situations. And assure action is taken to improve the situation.

Management System

• Assure the policy deployment throughout the organisation, within your area of responsibility.


• Setting of objectives in line with McBride group objectives, policy and processes.


• Communication of the policy and the objectives within your organisation.


• Regular evaluation of the effectiveness of the HSE performance and reorientation when necessary.

Key Result Areas:

*(The key end results by which achievement will be measured)*

• Stock levels for RWM’s and components (on site, at supplier, consignment)


• Non\-moving stock RWM/’s and components


• Customer Service Level (CSL).


• Supplier Service Level (SSL).


• Vendor Rating, including OTIF (on time, in full).

Behavioural Competencies / Personal Characteristics:

• Customer oriented


• Eager to learn


• Target oriented


• Cost conscious


• Flexible and responsive


• Autonomous


• Punctual and accurate


• Clear and assertive communication


• Stress resistant


• Team Player

This job description describes the key areas of the post but is not exhaustive. The job description is subject to review and amendments in line with the needs of the business.

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