Procurement Assistant

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We are searching for an experienced PROCUREMENT ASSISTANT (medior level) to support the activities on site for a client in the energy sector in the region of Brussels.

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Responsibilities:

To support the purchase department, the client is requesting a service for operational support.
The consultant will be responsible/managing the following service expectations:* Administrative service within the purchasing department.

• Strict follow\-up of the purchasing process and the creation of purchase orders within the deadline


• Support the internal customer \& suppliers regarding the purchase orders on SAP and the Ariba network


• Creation/modification/adaptation of purchase orders in SAP in different purchasing groups.


• Creation and follow\-up of contracts in SAP


• Monitoring of functional mailboxes


• Process optimization and collaboration with Excellence team.

Scope related to project support:* Support the Project Manager in the day\-to\-day coordination and follow\-up of project activities.

• Monitor project progress, track action items, and ensure deadlines are met.


• Prepare and deliver project demonstrations (demos) to stakeholders and end users.


• Develop, maintain, and support training materials and user documentation.


• Collaborate closely with colleagues based in Berlin to ensure smooth project execution and alignment.


• Act as a point of contact for users and stakeholders, answering project\-related questions and providing guidance.


• Draft and send project communications, including updates, announcements, reminders, and follow\-up emails.

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Requirements:* Good practice of SAP MM and Microsoft applications

• Knowledge of SAP Ariba is a plus


• Good analytic, organizational competences


• Ability to establish a good relationship with internal customers


• Be proactive and communicate with ease


• Knowledge of the purchasing process is essential


• Team player and willing to assist other team members when necessary


• Autonomous, willingness to learn


• Identify improvement topics in daily business and transform them (together with Process owner) in a business case.


• Bachelor's degree in a technical and/or administrative field or equivalent experience.

Languages* Fluent in English (speaking and writing) is mandatory

• Fluent in at least one: French/Flemisch

Additional information:* Location: Brussels

• Telework: minimum 2 days / week in the office

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